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University Records Management Officer, Pennsylvania State University, PA


The Pennsylvania State University Libraries seek applications for the position of University Records Management Officer (RMO). This position will be responsible for leading the Office of Records Management and the University’s records management initiatives. Working closely with the University Archivist, the RMO will establish, evaluate, apply, and update university records retention policies to support the transfer of records to the University Archives, and advise academic and administrative departments at all campuses on the appropriate retention and disposition of records.

The University Records Management Officer reports to the Senior Director for Administrative & Financial Services and will:

  • Supervise personnel and direct the operations of the Office of Records Management, which includes the Records Center. Set programmatic goals, develop multi-year strategic plan for team, and manage projects to advance records management services. Lead the hiring, training, and performance management of staff.
  • Maintain and update, in partnership with key administrative stakeholders (including the Office of General Counsel, Risk Management, Information Security, Internal Audit, and Human Resources), Policy AD35 University Archives and Records Management. Assist in the development of university-wide policies and procedures that have records management/compliance implications.
  • Chair the University’s Records Management Advisory Committee (RMAC) which approves updates to records retention schedules and advises on records management projects and system implementations.
  • Lead and contribute to Office of Records Management efforts to build relationships across all campuses to promote records management and facilitate university-wide awareness in the proper handling and retention of electronic and paper university records. This includes working with internal units to create marketing materials and communication.
  • Lead and contribute to Office of Records Management online and in-person training programs and documentation efforts. Facilitate meetings and networking for staff assigned as Records Management Liaisons which include organizing an annual conference geared toward educating Records Management Liaisons and other Penn State University faculty and staff.
  • Consult with departments to identify and implement information lifecycle management best practices for IT systems used for creating, storing, and utilizing electronic and paper university records.
  • Assist in IT projects related to system implementation or software decommissioning that have relevant electronic records to enable compliant archival transfer and disposition.
  • Serve on University-level and Libraries committees and task forces, as appropriate.

The successful candidate for this position will have a diverse and demonstrable background in records management, possessing the following qualifications:


  • Certified Records Manager or Information Governance Professional; has certification or must attain certification within two years from start of employment.
  • Familiarity and experience with current trends and practices for records management, legal requirements for records, and inactive records management
  • Experience facilitating training programs and workshops
  • Experience with electronic records and information management practices, strategies, and systems


  • Master of Library and Information Science, Masters of Archives and Records Management or a relevant advance degree
  • Familiarity with issues involving information security
  • Experience with handling confidential information and compliance with privacy rights
  • Experience leading a program and managing an oversight committee
  • Experience mentoring and developing skillset for direct reports
  • Familiarity with DocFinity and Microsoft Sharepoint
  • Familiarity and experience with working in Higher Education or Academic Research Libraries
  • Experience managing budgets

How to Apply:

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