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Administrative Assistant (Archivist for Reference and Outreach), Boston City Clerk, Boston, MA


The City Clerk Archives and Records Management Division oversees and manages the inactive non-permanent and permanent records of the City of Boston.  Reporting to the Archivist, the Archivist for Reference and Outreach manages the City Archives research services and outreach program.  Responsibilities include administering research activities, policies, and procedures and planning, coordinating, and tracking all archival outreach activities, including special projects and collaborations.


  • Reporting to the Archivist, manages the reference services and outreach programs of the City Clerk Archives and Records Management Division.
  • Provides City agencies and the public with secure, effective, efficient and legal access to City Archives holdings.
  • Works with the Archivist to design reference and outreach management strategies.
  • Provides information about the Archives and its holdings, locates material relevant to the research interests of patrons, assists and monitors onsite researchers, responds to all reference requests in a timely manner.
  • Manages the Division’s web page content and design, mounts physical and online exhibits, executes social media outreach strategies, coordinates digitization projects, organizes/participates in public programs.
  • Trains and supervises support staff, interns and volunteers in reference and outreach projects and activities.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • Applicants must have a minimum of three years of full time, or equivalent part-time, professional experience in the archives or records management field’. Working knowledge of archives reference and outreach.
  • Proven ability to work with patrons.
  • Demonstrated practical knowledge of current archival practices and trends, including archives digitization practices and standards, and providing reference services from electronic sources.
  • Skilled in oral and written communication, including organizing and delivering public presentations.
  • Ability to exercise good judgment and focus on detail as required by the job.
  • Bachelor’s Degree with specialized course work in archives or records management or related field preferred and can be substituted for two (2) years of the required experience on the basis of one year of such education for six months of the required experience. A Masters’ Degree in archives or record management or library and information science (MLIS) or related field strongly preferred. 

Boston Residency Required.


Union//Salary Plan/Grade: SENA/MM1-5

Hours per week: 35

Please refer to the Salary Information section on the Boston Career Center site for more information on compensation. For each Salary Plan, salaries are listed by Grade and Step.

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.