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Temporary Seager Archives Project Assistant, Ball State University, Muncie, IN


About this Opportunity

Ball State University Libraries is searching for a detail-oriented individual to join our committed team in the Andrew Seager Archives of the Built Environment. Using professional and national standards, you will analyze, organize, and describe physical and electronic drawings and documents in various archival collections connected to the architectural career of Ewing H. Miller, II, Jim Kienle and Archonics. These resources will be available for discovery and access for researchers and scholars around the world. The University Libraries’ Andrew Seager Archives of the Built Environment collects, preserves, and provides access to over 80 architectural and design-related collections, including many digital collections, focused on the built environment in Indiana. We are at the center of the campus experience for many members of the Ball State community. If you enjoy taking on meaningful projects in a supportive administrative environment, we invite you to consider joining us in our mission to create “transformative experiences for diverse communities of learners.”

Our Statement on Inclusiveness

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Wages Begin At: 16.00

FLSA: Non-Exempt

Hrs/Week: 40

Pre-Employment Screening: Requires successful completion of a background check.

Position Function

In consultation with the Archivist for Architectural and Design Records, this position supports work on a project funded by the Ewing H. Miller, II Architectural Archives Project to analyze, organize, describe, preserve, and provide web access to architectural and design records in the James T. Kienle and Ewing H. Miller, II Architectural Collection held at the Andrew Seager Archives of the Built Environment in the Ball State University Libraries. The position requires the ability to work with fragile and sensitive materials with appropriate care and discretion.

Minimum Education: Up to 18 months of additional training or education beyond high school.

Minimum Experience

At least one year experience in archival processing and collections management; experience with ArchivesSpace or related collection management platform; knowledge of North American architecture; experience using Microsoft Office, and general computer equipment.

Minimum Other

  • Ability to work accurately with details.
  • Effective oral and written communication skills.
  • Ability to lift archival boxes weighing up to 35 pounds and to push a loaded cart up to 150 pounds.

Authorization to work in the US: Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education: Bachelor’s degree.

Preferred Experience

  • Experience working with architectural and design records and/or performing records management tasks in a design firm.
  • Experience creating descriptive metadata.
  • Experience conducting historical research.

Position Title(s) Supervised: None.

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Live Near Your Work – If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:

There’s more to discover IN Indiana! Visit the following link to learn more: IN Indiana

Department: University Libraries:170090

Department Information: The hours for this position are Monday – Friday 8am – 5pm.

Department Email or Phone Number: 765-285-5277

Duties & Responsibilities

  1. Analyze, organize, arrange, and create collection-level and item-level description for archival materials including architectural drawings, photographs, objects, ephemera, and other records, according to archival best practices and professional and national standards.
  2. Develop and manage a collection finding aid in ArchivesSpace.
  3. Perform preservation and conservation tasks to ensure sound and efficient preservation of archival materials including cleaning, humidifying, flattening and encapsulating archival materials.
  4. Identify and select architectural drawings and other materials for digitization, access, and discovery in the University Libraries’ digital repositories in accordance with applicable copyright and access standards and considerations; organize and prepare collection materials for digitization.
  5. Research, create, and record descriptive metadata for digitized archival materials.
  6. Assist in the migration and revision of collection-level and item-level description of archival materials in the Johnson and Miller Collection and Gladys J. Miller Collection from the Seager Archives’ local collection management database to ArchivesSpace.
  7. Perform other duties as assigned.
  8. Maintain regular and predictable attendance.

Posting Detail Information

Desired Start Date: 02/05/2024

Open Date: 11/27/2023

Close Date: 12/11/2023

Open Until Filled: No

Information for Applications Requiring a Cover Letter

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’

To Apply

Required Documents

  1. Resume
  2. Cover Letter

Optional Documents

  1. Undergraduate Transcripts