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Special Collections Archivist, Diversity Resident, Indiana University Libraries, (Bloomington, IN)

The Indiana University Libraries invites applications for a Special Collections Archivist as a part of the IU Libraries’ third cohort of the Diversity Residency Program. Designed for a new or early-career individual, this three-year appointed position provides opportunities for the incumbent to apply professional knowledge and skills, develop a professional network, and gain valuable experience toward career goals and opportunities in academic librarianship.

As a member of the Association of College & Research Libraries (ACRL) Diversity Alliance (, the IU Libraries’ Diversity Residents are part of a cohort established by ACRL Diversity Alliance member libraries. The purpose of the resident program is to provide underrepresented racial and ethnic candidates with professional positions, engage them in professional learning and service at Indiana University, and support their success in academic librarianship. The Diversity Resident Program is a part of the IU Libraries’ commitment to cultivating diversity within the profession and fostering an appreciation of diversity. The Resident will be supported by the Residency Steering Committee, a group of library colleagues who provide support, mentoring, feedback, and career development guidance. The Resident will actively participate in committees, councils, and task forces, will have opportunities to participate in relevant national and regional professional organizations, and have support to participate in scholarship and service activities within the university and profession.

This position will work in the William and Gayle Cook Music Library, which serves the Jacobs School of Music at Indiana University. The university celebrated its bicentennial in 2020, and shortly after that, the Jacobs School of Music and the Cook Music Library collection entered their second century in 2021.

Significant collections within the Music Library include the Latin American Music Center (LAMC), founded in 1961 and the oldest of its kind in the United States. There are unprocessed materials in need of archival attention that belong to the LAMC collection, as well as additional materials from notable collections; some donated from outside the university and others given by music professors from the Jacobs School.


  • Determines appropriate actions for archival special collections.
  • Participates in acquiring archival special collections to ensure appropriate space usage and care.
  • Recommends necessary physical treatment and works with conservation and preservation specialists on campus to provide it.
  • Advocates for the collection and use of archival special collections for the Cook Music Library, including for those with disabilities and accessibility barriers.
  • Liaises with other departments on campus (i.e., Lilly Library, University Archives, Archives of Traditional Music, and Archives of African American Music and Culture) to manage archival special collections and build their usage.
  • Sets standards for archival special collection treatment/arrangement/description in the Cook Music Library.
  • Creates finding aids for archival special collections, following DACS guidelines and codes according to EAD.
  • May supervise student temporary employees in related tasks.
  • Promote the Libraries’ culture of diversity and inclusion, and support the values outlined in the IU Libraries’ Diversity Strategic Plan (  



  • ALA-accredited graduate degree in library or information science; an advanced degree in a relevant discipline and appropriate experience in an academic setting will also be considered. Those earning degrees by September 2023 will be considered. Early-career individuals and those from underrepresented groups are strongly encouraged to apply.
  • Demonstrated understanding of, and the ability to promote, the Libraries’ culture of diversity and inclusion, and support the values outlined in the Libraries Strategic Plan (, and the Libraries’ Diversity Strategic Plan (
  • Demonstrated commitment to producing high-quality work.
  • Demonstrated interest in learning and professional development in the area(s) of specialization.
  • Demonstrated attention to detail in reviewing and processing information.
  • Demonstrated ability to follow guidelines and standards.
  • Demonstrated ability to work independently and collaboratively.
  • Demonstrated knowledge of DACS, Dublin Core, and EAD and familiarity with Oxygen XML editor.
  • Demonstrated ability to read music.

Preferred Qualifications

  • Ability to articulate career goals within academic librarianship, particularly relevant to music librarianship or archives.
  • Demonstrated interest in broader discussions and topics related to academic librarianship or archives.
  • Post-secondary degree in music or music-related field.


Review of applications will begin immediately. Applications received by September 29, 2023, will receive full consideration, but the search will remain open until filled. Interested candidates should review the application requirements and submit their application at Questions regarding the position or application process can be directed to: Jennifer Chaffin, Director of Human Resources, Libraries Human Resources, Herman B Wells Library 201, Indiana University, Bloomington, IN 47405 – Phone: 812-855-8196 – Fax: 812-855-2576 – Email: [email protected].  Expected start date: December 1, 2023. Please note that this date is flexible.   


Salary range $62,000 – $65,000 per year; benefits include a university healthcare plan, a university-funded base retirement plan, a 100% university-paid group life insurance plan, and a generous paid time off plan.   For a full list of benefit programs, please refer to the following resources:

For more information about Indiana University Bloomington go to

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.

“Before a conditional offer of employment with tenure is finalized, candidates will be asked to disclose any pending investigations or previous findings of sexual or professional misconduct. They will also be required to authorize an inquiry by Indiana University Bloomington with all current and former employers along these lines. The relevance of information disclosed or ascertained in the context of this process to a candidate’s eligibility for hire will be evaluated by Indiana University Bloomington on a case-by-case basis. Applicants should be aware, however, that Indiana University Bloomington takes the matters of sexual and professional misconduct very seriously.”