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Records and Accessioning Archivist, Tufts University, Somerville, MA


Digital Collections and Archives (DCA) is the archives and manuscript repository of Tufts
University and is open to the public. DCA’s team of professional archivists provides stewardship
for the Tufts University Archives, nearly three hundred manuscript collections, and other
permanently valuable physical and digital archival materials. DCA staff also assist Tufts
students, faculty, and staff with recordkeeping activities, through records management and
digital library services. DCA’s stewardship responsibilities are mandated by the Board of
Trustees, as outlined in the University Records Policy.


The Records and Accessioning Archivist plays a key role in the DCA’s archival accessioning, processing, and collection stewardship activities and has primary responsibility for accessioning both physical and digital collection material and facilitating the management of collection documentation files for DCA. The Records and Accessioning Archivist serves as a primary point of contact for departments and offices at the university seeking to transfer records to the University Archives.  In transferring new material the Records and Accessioning Archivist records information about provenance, original order, or context of creation gained during communications with the donor. The Records and Accessioning Archivist creates or oversees creation of initial collection-level description for all holdings, ensuring responsible administrative and physical control and basic intellectual access for all material at time of accession, and providing the infrastructure upon which any future archival work will be built. 

Accessioning and Collections Management

  • Manage physical and/or electronic transfer of all incoming records to DCA.
  • Acknowledge transfers and donations to DCA and communicate with records creators.
  • Accession all incoming collections material, including appraisal, basic stabilization, and description, ensuring that newly accessioned material is available within a reasonable timeframe.
  • Participate in collection assessment surveys and analysis and process collections as time permits.
  • Schedule and manage Iron Mountain retrievals and refiles, track off-site boxes while on-site at DCA.
  • Collaborate with Digital Archivist on scheduling of web crawls and Archive-It strategy.

Collection Development Activities

  • Participate in collection development activities, particularly for university publications, course materials, and records of student organizations.
  • Advise departments and students groups on recordkeeping and metadata practices.


  • Respond to high priority reference questions from University offices.
  • Manage file requests (physical and digital) and loans for offices University-wide (primarily Medford and Boston campuses) and related tracking and monitoring.

Participate in Departmental Planning and Other Activities

  • Supervise graduate and undergraduate students on accessioning or other related projects.
  • Participate in general planning and policy development in the support of DCA strategic directions.
  • Participate in Tufts committees related to primary job assignment.


  • ALA-accredited MLS or equivalent experience with concentration in archives management
  • Demonstrated knowledge of archival theory and practice, including experience processing archival records
  • Knowledge of relevant standards for archival description including DACS, EAD and EAC-CPF, and familiarity with other metadata standards
  • Excellent supervisory and organizational skills and ability to plan, coordinate, and implement complex projects
  • Ability to work both independently and collaboratively with a variety of staff in a rapidly changing environment
  • Excellent written and oral communication skills

Preferred Qualifications:

  • Experience working in an active university records program
  • 1-2 years of related experience

How to Apply:

To view the full job description and apply, please visit:

Salary: 70,000 minimum

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds. Please see the Tufts University non-discrimination statement.