School of Theology Archives Reference Assistant, Boston University, (Boston, MA)
Posted October 27, 2026
Job Description:
The School of Theology Reference Assistant supports the Reading Room and Reference Services team in the Boston University Archives and Special Collections. In addition to working in the Howard Gotlieb Archival Research Center in the Mugar Library, this position will answer reference questions and provide reading room support in Boston University’s School of Theology Library, and with a particular focus on providing reference support for the New England Conference of the Methodist Church. Responsibilities include answering researcher questions, making remote reproductions, and other tasks as assigned. These projects may require physical activity, including heavy lifting, and exposure to dirt and/or dust. This position is designed for current MLIS graduate students in library and information science & archival studies. The School of Theology Reference Assistant works directly with professional staff on projects and will gain hands-on experience interacting with collections and researchers.
Position Duties:
Reference Support
The Reference Assistant will provide reference support by triaging and responding to reference requests, helping to determine pathways for research. They will also scan and send materials to researchers and patrons. They will identify and locate appropriate collections and boxes, using ArchivesSpace as necessary. In addition, they will assist staff with identifying and retrieving boxes from off-site storage. The Reference Assistant will also help with conducting research within the collections. They will scan material to support researcher requests.
Collection Support
The Reference Assistant will provide collection support by identifying, scoping, and implementing projects that promote access to collections. Furthermore, they will prepare collection and navigation information for public use.
Other Duties as Assigned
These duties may include reading room, administrative, and project support.
Qualifications:
Required
- Strong attention to detail; ability to follow written and verbal instructions precisely and ability to interpret library policy and support researchers
- Effective organizational skills and capacity for sustained focused work
- Experience with Microsoft Office Suite (Word, Excel, SharePoint) and Adobe
- Familiarity working in databases and library content management systems (e.g., Ex Libris Alma, ArchivesSpace)
- Ability to lift and carry archival boxes up to 40 lbs. and manage cartloads of material
Preferred
- Currently enrolled in a graduate program in library and information science, archival studies, history, or a related field (recent graduates also welcome)
- Prior experience handling archival or library materials in any setting
- Customer service experience
Hours & Compensation:
Hours: 14 to 35 hours per week (2 to 5 days); schedule determined by mutual agreement and project needs. 9 month term.
Rate: $24.00 per hour
All work is performed on-site; Mugar Memorial Library, 771 Commonwealth Avenue, Boston, or School of Theology Library, 745 Commonwealth Ave, Boston, MA
How To Apply:
Interested applicants must send a resume and cover letter to [email protected]. This position will remain open until filled.