Archives and Special Collections Assistant (Library Assistant II), Framingham State University (Framingham, MA)
Posted July 2, 2026
Description:
Under the supervision of Archivist/Special Collections Librarian, the Archives and Special Collections Library Assistant (officially classified as Library Assistant II) works primarily in the Archives and Special Collections areas of the library.
See full Librarian Assistant classification specifications.
Duties and Responsibilities:
- Assist with requests from faculty, staff, students, alumni, and outside patrons.
- Supervise student workers, interns, and patrons using archival and special collections materials and the Special Collections Reading Room.
- Assist with supervising students and interns assigned to archives/special collections.
- Locate, retrieve, and return to proper locations archival materials in a safe and efficient manner.
- Arrange, process, describe, and preserve archives, manuscript, and image collections, using established standards and local policies and procedures set by the Archivist/Special Collections Librarian.
- Tracks and compiles patron usage statistics and logs on use of the archives and special collections.
- Organizes and copies archival materials as needed.
- Collaborate with Archivist/Special Collections Librarian on a wide range of initiatives, including physical and digital exhibits, preservation projects, special events, tours and class visits.
- Enter data in and manage Excel and Access databases, and prepare lists using Microsoft Word.
- Use standard archival and filing procedures to inventory collections, do filing, and create lists of Honors Thesis papers and other collections as needed.
- Organize and prepare materials for digitization.
- Attend department and library meetings, serve on appropriate staff work groups, and participate in necessary training.
- Perform projects and other duties as assigned by supervisor.
- Staff library front desk as assigned
Requirements:
Minimum Qualifications:
Applicants must have at least (A) one year of full-time, or equivalent part-time paraprofessional or clerical experience as a library assistant, preferably with archival and special collections in a library, museum, or similar context, or (B) any combination of the required experience and the substitution below.
Substitutions:
An Associate’s degree or higher may be substituted for the required experience. *
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Additional Qualifications:
- Detail-oriented and able to work with accuracy
- Excellent organizational and planning skills
- Proven ability to work independently and follow-through and resolve tasks and issues to completion
- Able to ensure proper handling, care, storage, preservations, and tracking of collection items
- Proficiency in use of the Internet, Excel, and other Microsoft Office products
- Ability to understand and apply Library and university procedures and guidelines
- Ability to prepare general reports
- Strong interpersonal and communication skills, with the ability to work effectively with diverse individuals and communities
- Sound judgment, problem-solving skills, and the capacity to manage multiple projects effectively
- Ability to safely lift boxes and push book trucks of up to 40 pounds.
Preferred Qualifications:
Basic experience or understanding of archives and special collections
Experience handling or preserving rare or fragile documents, objects, and other materials
Hours and Compensation:
This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a union title of Library Assistant II. The bi-weekly pay rate is $1,872.37 (grade 12, step 1).
How to Apply:
Candidates must apply online by submitting:
- Cover Letter,
- Resume/CV,
- Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application).
For best consideration, please submit application materials by July 27, 2026. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee.
Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.
Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or [email protected].