Collection Management Assistant, Newport Public Library, (Newport, RI)
Posted July 15, 2025
Description
This position plays a key role in ensuring the accuracy, accessibility, and organization of library materials. The successful candidate must demonstrate meticulous attention to detail and strong organizational skills. Dependability, flexibility, adaptability, and punctuality are essential in responding to the evolving needs of the library. Full training on the Library’s Integrated Library System (ILS), including participation in consortium meetings and training through Ocean State Libraries (OSL), will be provided as needed.
Responsibilities
- Add bibliographic and item-level records to OSL’s Koha ILS system.
- Catalog and classify all types of materials, including books, A/V, periodicals, and non-traditional items.
- Ensure materials are easily retrievable using standardized classification methods.
- Prepare items for circulation.
- Assist with monthly catalog and documentation maintenance for collection accuracy and organization.
- Attend meetings, conferences, and continuing education sessions.
- Provide backup coverage at public service desks as needed.
- Other duties may vary, and are applied at the discretion of the Library Director and Head of Collection Management.
Qualifications
- High School diploma or equivalent; or relevant library experience.
- Ability to lift 50 pounds, manipulate and push heavy book trucks on slight ramps, through doorway
openings; must be able to bend, squat, shift, and have flexibility to retrieve items on high and low
shelves - Ability to sit and/or stand for long periods of time
- Ability to communicate effectively and clearly.
- Proficient knowledge of email, Internet applications, Google Suite and Microsoft Office applications.
Other software/internet skills are helpful, so please include those in your letter of interest. - Previous library experience, Dewey classification and Koha ILS experience preferred.
- A valid driver’s license.
Hours and Compensation
This is a full-time position, scheduled for 35 hours per week.
Annual Salary: $34,580 with annual step increases, plus annual cost-of-living adjustments (COLA)
Benefits: Health, Dental and life insurance; 14 paid holidays; paid vacation and sick time (after a 3-
month probationary period.)
How to Apply
The Newport Public Library is an equal opportunity employer. To apply, please email a letter of interest, a current resume, and contact information for three professional references to [email protected]. Application review begins Friday, August 1, 2025. The posting will close Monday, September 1.