Full-Time Cataloging and Acquisitions Coordinator, Darien Library (Darien, CT)

Posted May 9, 2025

Darien Library seeks a meticulous and collaborative Cataloging and Acquisitions Coordinator to join the Materials Management Department. The ideal candidate is committed to excellence in maintaining accuracy in the Library catalog and physical collections, enjoys detailed, hands-on work, and is able to prioritize overall Library objectives with their own daily projects. They should have the ability to work collaboratively in a fast-paced, friendly environment, and embrace Darien Library’s “Kindness First” motto in both internal and external service.  

Reporting to the Head of Materials Management, the Cataloging and Acquisitions Coordinator works with a small team to manage the ordering, cataloging, and receiving of approximately 20,000 physical items each year. This essential work ensures that all departments—and the public—can effectively access and locate materials through the catalog.

General Duties & Responsibilities

• Maintains and ensures accuracy of the Library’s catalog and physical collections.
• Places orders with vendors through the Library’s Integrated Library System (ILS) based on selection by the collection development staff.
• Manages all Interlibrary Loan (ILL) transactions, including coordination with deliverIT, Connecticut’s statewide delivery system.
• Maintains and reports Library ILL statistics.
• Reviews paper and electronic invoices for accuracy and resolves any discrepancies.
• Imports and updates bibliographic records in the ILS from external sources.
• Receives and processes new materials; ensures cataloging and physical processing are complete and accurate; resolves order discrepancies as needed.
• Manages cataloging of newspapers and magazines.
• Other duties as assigned. 

Qualifications

Education & Experience

• Bachelor’s Degree required, plus a minimum of five years’ experience in cataloging records. 

Skills & Attributes 

• Functional knowledge of public library organizations and collections. Good working knowledge of principles and procedures of professional library work including methods, practices, and techniques of library cataloging and classification.
• Proficiency with Integrated Library Systems, including Polaris and Sierra.
• Experience with Machine Readable Cataloging (MARC) records, Library of Congress Subject Headings, Dewey Decimal Classification, and OCLC Worldshare.
• Strong Microsoft Office skills, especially Excel and Word.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to details.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Commitment to providing excellent internal customer service.
• Collaborative mindset with the ability to work harmoniously with staff, vendors, and external organizations.

Salary

$58,000 annually for a 37.5-hour workweek, with final compensation commensurate with experience. Benefits package includes generous vacation, sick, and personal leave, excellent health insurance, and participation in the Town pension plan. Significant opportunities for professional development are available. 

How To Apply

For consideration, please send a cover letter and resume to Bree Marsden, Human Resources Manager, at [email protected]. Please make your subject line Cataloging and Acquisitions Coordinator. The position will remain open until filled.