Institutional Archivist, The Phillips Library, (Salem, MA)

Posted November 4, 2024

The Peabody Essex Museum’s institutional archives contain the official papers and records of PEM and its ancestor organizations, dating back to the institution’s founding as the East India Marine Society in 1799. It comprises vast unknown and hidden assets surely filled with compelling stories and unrealized ideas, as PEM’s history parallels and reflects the history of Salem, Essex County, New England, and the United States.

The Phillips Library seeks an experienced Institutional Archivist (IA) to be responsible for surveying, scoping, organizing, describing, making accessible (as appropriate), preserving, and promoting the Peabody Essex Museum’s physical and digital institutional archives. This is an exciting opportunity to build the official archive—of the country’s oldest continuously operating museum—from the ground up. While based in the Phillips Library, the IA will collaborate with PEM staff in all departments (especially Registration, Curatorial, Collections Management, Finance, and Information Technology) to discover the extent–and define the scope of the archives; develop policies and procedures grounded in best practices; manage transfers of institutional records to the archives; select materials to share via exhibitions and programs; and serve as an ambassador for the archives to PEM’s communities and audiences. The IA will report to the Director of the Phillips Library. Their work will take place at PEM’s Collection Center in Rowley, Massachusetts, with occasional responsibilities at the museum campus in Salem.

Requirements:

We seek someone with a minimum of three years of post-graduate professional experience processing archives and preparing finding aids, including sensitivity to proper care and handling of special collections materials. Familiarity with ArchivesSpace and current records management standards and best practices is required, along with the ability to work closely and cooperatively with colleagues and the public while managing multiple priorities. Strong organizational skills, a willingness to take initiative, flexibility, and a commitment to continuous learning—including new technologies—will help the ideal candidate succeed in this role. Strong interpersonal skills, public speaking experience, and comfort with change are essential.

How to Apply:

This position will remain open until filled. Applications received by November 10, 2024 will be given priority consideration. This is a full-time position with a 35-hour work week. The hiring range for this role is $60,000 to $63,000, commensurate with experience.