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Repository Collection Metadata Analyst, The Five College Library Repository Collection, (Remote)

Title: Repository Collection Metadata Analyst

Location: The Five College Library Repository Collection (Remote)

Start date: April 22, 2024

End date: October 22, 2024

Schedule:  35 hours per week, Monday – Friday 

Pay Rate: $28.00 – $32.00 per hour, based on experience

CORI: Required


The Five College Libraries operate as a shared ecosystem, collectively providing approximately ten million items (and counting) to the faculty, students, staff, and local communities of Amherst, Mount Holyoke, Smith, and Hampshire Colleges and the University of Massachusetts Amherst. Circulating print materials at each individual library are requestable across the Five Colleges and deliveries are made to each campus once a day or more. The Five College Libraries operate two off-site collections storage facilities: the Library Annex in North Hatfield and the Depository in Amherst.

The Five College Library Repository Collection includes about 820,000 items, consisting primarily of print materials with intellectual and research value. These lesser used and infrequently circulating periodicals, serials, and books are drawn from the Five College libraries and affiliate members.

Job Summary:

During a six month to one year project the Repository Collection Metadata Analyst will evaluate and remediate metadata for the Five College Repository Collection, with an emphasis on identifying metadata errors and determining the scope and scale of metadata needs. The Repository Collection Metadata Analyst will initiate work on the backlog of currently identified metadata clean-up projects and establish a plan for ongoing metadata maintenance. 

Utilizing project management techniques, such as requirements gathering and creating a communication plan, the Repository Collection Metadata Analyst will consult with stakeholders across the Five Colleges to assess and document repository metadata needs. With the goal of establishing an enduring metadata maintenance program, the Repository Collection Metadata Analyst will recommend the institutional resources needed to maintain complete and accurate metadata for materials in the Repository Collection, ensuring those materials are discoverable and accurately described to users within and beyond the Five Colleges.

The Repository Collection Metadata Analyst will work closely with the Five College Metadata Management Committee to ensure that the Repository Collection metadata is in alignment with Five College bibliographic and record management agreements. This includes updating existing records in our library services platform, FOLIO, and in external systems such as OCLC WorldCat and RapidILL. The Repository Collection Metadata Analyst will document workflows as well as estimate the staff time needed for ongoing completion of these workflows as part of their recommendation for ongoing metadata maintenance.

The Repository Collection Metadata Analyst is a remote-work position, but the final candidate may be required to attend an onsite orientation at the Five Colleges Depository in Amherst, MA.

Job Functions:

  • Assesses ongoing metadata needs for Repository Collection and the resources necessary to meet those needs
  • Establishes and documents a recommended plan for ongoing maintenance of Repository Collection metadata
  • Documents workflows for Repository Collection metadata work
  • Updates records in FOLIO as necessary for identified clean-up projects
  • Ensures accurate holdings in OCLC WorldCat and creates/edits Local Holdings Records with accurate holdings statements and EAST retention commitments
  • Collaborates with colleagues across the Five Colleges and works within shared catalog best practices

Minimum Qualifications:

  • Experience with conducting library assessment projects
  • Proficiency in working with MARC records in OCLC WorldCat and a library services platform
  • Experience with serials cataloging
  • Familiarity with how library resources are accessed and used and a commitment to removing barriers for users
  • Demonstrated analytical, organizational, and problem-solving skills
  • Excellent verbal and written communication skills 
  • Demonstrated ability to work collaboratively

Preferred Qualifications:

  • Experience managing EAST commitments, or similar experience with another shared print retention program
  • CONSER training
  • Experience using tools such as APIs or batch editing software in order to make changes to records at scale

How to Apply

BiblioTemps® is an employment service of the Massachusetts Library System that provides experienced library workers for temporary placements in public, academic, and special libraries throughout Massachusetts.

Submit resume via our job board – 

Contact with questions – [email protected] 

Massachusetts Library System (MLS) is an equal opportunity employer. 

MLS is an equal opportunity employer that does not discriminate against any employee or applicant for employment because of race, color, age, marital status, sex, physical or mental challenge, creed, religion, political affiliation, national or ethnic origin, or sexual orientation.  Members of underrepresented groups, and those committed to working in a diverse cultural environment are encouraged to apply.