Evening Library & Education Program Assistant, Boston Psychoanalytic Society & Institute (BPSI), Newton Center, MA

Posted January 26, 2024

Position Title: Evening Library & Education Program Assistant
If you are someone who enjoys being part of a small, highly collaborative administrative team, has exceptional customer service skills, and pays impeccable attention to detail, we want to hear from you! Our new Team Member will be an intellectually curious analytical thinker with excellent communication and technology skills. This opportunity is providing administrative support for BPSI’s educational programs, lectures, seminars, and library. The right person will possess the highest ethical and professional standards, have a pleasant outgoing demeanor, and enjoy interacting with others in a fast paced, ever-changing nonprofit.

About Us:
Located in Newton Centre, the Boston Psychoanalytic Society & Institute (BPSI) is a leading
post—graduate educational institution and membership society that offers training in psychoanalysis
and psychoanalytic psychotherapy. We are a large complex volunteer membership organization and at
its core, BPSI provides a home for education, development, and collegial intellectual exchange
throughout the professional lives of psychoanalysts and psychoanalytic psychotherapists. To ensure the vitality of these core activities, BPSI strives to foster a dynamic and diverse learning community that supports and recognizes a wide spectrum of psychoanalytic and psychotherapeutic careers. BPSI offers free on-site parking and is a short walk from the Newton Centre T Station. The Hanns Sachs Library offers members access to print and electronic journals, over 8,000 psychoanalytic texts, and our Archive services researchers around the globe.

Responsibilities as a Library and Education Program Assistant:

Assist the Librarian by performing circulation duties, such as cataloging and reshelving, checking out materials, answering emails, and journal article retrieval.
Formatting class syllabi and the preparation, distribution, receipt, and record keeping of class evaluations and the creation of continuing education certificates.
Participation in the maintenance of all library and organizational databases and websites.
Preparation and distribution of memos and related materials.
Working BPSI events, programs, and class nights, as necessary.
Performing ad-hoc project work in collaboration with team members.
Welcoming visitors, answering phones, and assisting with wayfinding information.
Provide support to the membership, including but not limited to:
Responding to inquiries via phone or email.
Providing basic technical user support (such as password and program registration).
Providing support with A/V, internet access, copier, and printers for members.
Other duties as needed.

Building Responsibilities:

When evening hours are required and alongside another team member, ensure the building is
secure at the end of the evening.
Partner with team members to set up food and/or refreshments for special class dinners and
events.

Qualifications/Requirements:

Experience with Windows 10/11 and Mac OS, Microsoft 365, Zoom, and WordPress. o Knowledge of Donor Perfect, Constant Contact, and GiveCloud is a plus but not required.
Proficiency in troubleshooting various computer issues (MAC and PC).
Exceptional organization and communication skills.
Proactive self-starter: ability to anticipate problems and creatively contribute solutions.
Outstanding customer service, interpersonal, and listening skills with capacity to pay close attention to detail.
Flexibility and adaptability to work effectively in a fast-paced environment, and ability to realign
priorities as needed.
Comfort with evening building management.
A minimum 2-year college degree, 4-year degree preferred, or equivalent life experience.

Schedule/Salary/Benefits

This is an 18–22-hour part-time position, on-site in Newton Centre, MA.

Must be available to work evenings during the academic year (Sept 1 – June 30) until 10pm. Classes are held every Thursday evening during the academic year, and on some Mondays and Wednesdays.

Occasional monthly Saturday morning events, September-June.
Flexible Summer hours (July 4th – Labor Day)
Salary $20-$23/hr., negotiable and commensurate with experience and skills
If interested in this oportunity, click here to apply.