Digital Repository Assistant, Ely Library, Westfield, MA
Posted January 16, 2024
Description:
The part-time Digital Repository Assistant’s primary role is to support and maintain the technical aspects of the University’s Digital Institutional Repository under the supervision of, and in consultation with, the Digital Initiatives and Technology (DIT) Librarian. In addition, the Repository Assistant will have archival maintenance responsibilities in support of the University Archives.
Duties and Responsibilities:
Duties include but not limited to:
Essential:
Specific Responsibilities with Digital Repository
- Receives materials for inclusion in the Westfield State University Digital Repository
- Applies policies and procedures in materials ingestion, tracks materials through the process, catalogs legacy and current material, converts analog media to digital files, loads content into the digital repository, and maintains digital preservation policies and procedures
- Advises on long-term policy and decision-making determined by the DIT Librarian, and collaborates with the DIT Librarian on major implementations
- With support from the DIT Librarian, troubleshoots and resolves problems related to ingestion and metadata maintenance
- Under direction of the DIT Librarian, may work with platform vendor to resolve issues related to day-to-day technical issues that impact our processes and workflows
- Prepares reports and internal documentation related to ingestion, and the repository’s workflows and processes
- Under direction of the DIT Librarian, may assist with creating outreach materials used by Library staff to promote awareness of the repository; invite submissions; and follow up on received submissions
Specific Responsibilities with University Archives
- Accession items to the Archives through basic preservation and description
- Update Archives records as materials are received
- Assist visitors to the Archives with access to materials
- Keep the Archives organized and reshelve items
- Track use of the Archives by university and external people/organizations
Qualifications
Requirements:
Qualifications required at hire
- Expressed interest in working in a higher-education library setting
- History of working independently and as part of a team
- Demonstrated ability to apply analytical and problem-solving skills
- Demonstrated ability to learn new technologies and archival principles
- Evidence of written, oral, and interpersonal communication skills
- Experience performing detail-oriented work to a high standard
- Evidence of excellent organizational skills
- Demonstrated understanding of systems usability principles
- Demonstrated experience with database technology, data input, and performing advanced queries
- Dedicated to a culture of diversity, equity, and inclusion
Preferred Qualifications
- Experience organizing hardcopy and digital files following instructions
- Understanding of XML, XSLT and Metadata schemas and its applications
- Practical experience with basic cataloging and/or archiving principles
Skills to be acquired on the job
- Use of an institutional repository system
- Practical application of the Open Archival Information System (OAIS) reference model
- Experience with creating descriptive metadata using MODS metadata schema
- Basic archival description and cataloging principles
- Applying quality control measures
- Documenting user procedures
- Creating system usage reports
Additional Information:
Disability
Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.
Background Check
Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.
Full/Part Time
Part Time
Education
BA/BS
Salary Range
$17.00 – $19.50 / hour
Salary Notes
14 Hours Per Week, 52 weeks; this position is partially remote eligible
How to Apply:
An on-line application is required: https://westfield.interviewexchange.com/jobofferdetails.jsp?JOBID=171704
The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
- Resume
- Cover Letter
- Contact information for three references *
- Copy of unofficial transcript of highest degree
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.