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The Office of the Secretary of the Commonwealth is seeking candidates for the position of Processing Archivist at the Massachusetts Archives in Boston, Massachusetts. The Massachusetts Archives is responsible for securing, preserving, and managing the state’s permanent public records, and for making those historical records accessible. The Archives’ collections, consisting of approximately 30,000 cubic feet of records, date from the colonial period to the present. These records of Massachusetts’ state government include those from the legislative, executive and judicial branches, the military, and from state agencies and institutions.


The Processing Archivist will perform all aspects of accessioning, processing, and descriptive work on a variety of archival collections, dating from the late 18th to the late 20th century. They will work independently, as well as collaboratively with the Archives processing staff and other staff and interns.


Process (including arranging and rehousing) archival collections with wide variations in physical extent, formats, time periods and complexity, including those requiring continuous ongoing additions

Conduct historical research and write descriptions of archival collections necessary for producing cataloging records and finding aids

Compile information necessary for creating records in the MARC format and, as needed, enter information into a commercial archival collection management system

Assume responsibility for specific content areas, and help identify and prioritize related collections for processing

Assist as needed with acquisition and analysis of new accessions, surveying, and planning for processing and shelving

Identify sensitive materials that may require redaction


Ability to work well independently, and as a team member

Good time management, and ability to manage multiple projects simultaneously

Excellent organizational, observational and analytic skills, strong attention to detail, and a sense of curiosity

Strong historical research skills and excellent writing abilities, including aptitude for both concise and descriptive writing

Demonstrated knowledge of archives practice, and familiarity with accepted conservation and preservation methods. Ability to work carefully with both fragile and heavy materials, including 40 lb. boxes.


Master’s degree in Library and/or Information Science from an ALA-accredited program

One to two years’ experience as a processing archivist


Familiarity with the MARC format and archival collection management systems such as Re:Discovery Proficio

Basic knowledge of Massachusetts history

Experience with government and legal records, and with the processing of large collections

About us

The Secretary of the Commonwealth’s office comprises 23 departments across 19 locations around Massachusetts.

As the third-ranking constitutional officer in Massachusetts, the Secretary of the Commonwealth serves as the chief election officer, chief information officer, and chief securities regulator in Massachusetts. Additionally, the office is charged with registering business entities and lobbyists, distributing grants for historic preservation, safeguarding the state’s public records and artifacts, and much more.

Whatever your background or area of interest, there is a place for you at the Secretary of the Commonwealth’s office.

Statement of Diversity and Anti-Discrimination

The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents, the Office strives to ensure that those working in our office reflect the diversity of the communities we serve.  The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.

It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Disability Accommodation

Qualified individuals with disabilities are encouraged to apply.  We will gladly assist applicants in need of an accommodation.  For assistance, contact ADA Coordinator Michael Owens at 617-312-3272 or [email protected].

Covid-19 Vaccination Requirement for Employment

As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.

Remote work

This position is not eligible for remote work.

Total Compensation

As an employee of the Commonwealth of Massachusetts, you are offered a great career opportunity to influence a wide spectrum of services to the diverse populations we serve – but it is more than a paycheck. The State’s total compensation package features an outstanding set of employee benefits that you should consider towards your overall compensation, including:

75% state paid medical insurance premium

Reasonable Dental and Vision Plans

Flexible Spending Account and Dependent Care Assistance programs

Low cost basic and optional life insurance

Retirement Savings: State Employees’ Pension and a Deferred Compensation 457(b) plan

12 paid holidays per year and Sick, Vacation, and Personal Time

Tuition benefits for employee at state colleges and universities

Short-Term Disability and Extended Illness program participation options

Incentive-based Wellness Programs

Professional Development and Continuing Education opportunities

Qualified Employer for Public Service Student Loan Forgiveness Program

Salary range $46,000-$50,000

How to Apply

To apply please send: 1) a copy of your resume 2) a cover letter 3) 3 references to [email protected]


If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Michael Owens – 617-312-3272