Administrative Assistant (Archivist for Records Management), Boston City Clerk, Boston, MA

Posted November 30, 2023

Overview:

The City Clerk Archives and Records Management Division oversees and manages the inactive non-permanent and permanent records of the City of Boston. Reporting to the Archivist, the Archivist for Records Management oversees the records management program by establishing priorities for activities and maintaining workflow to provide a program ensuring comprehensive and systematic management of all Boston’s municipal archives and records.

Responsibilities:

Under supervision of the Archivist, carries out duties relating to records management responsibilities of the City’s Archives and Records program. Assists in the provision of records management consulting services to departments.
Oversees records disposition procedures and coordinates records destruction authorization.
Coordinates records center services and oversees users’ compliance with file plans and/or appropriate records retention policies and procedures.
Assists with records management training and the development of department recordkeeping programs.
Helps promote integration of electronic records management with City’s overall recordkeeping program.
Carries out other duties and projects as assigned, including the following: Assists in the transfer, storage, and disposition of inactive records. Identifies and appraises archival records. Works with employees in the archives to coordinate procedures for the preservation of permanent records.
Performs related work as required.

Minimum Entrance Qualifications:

Applicants must have: at least two (2) years of fulltime, or equivalent part-time, professional experience in the archives or records management field; knowledge of records management practices; familiarity with records management policies and records retention schedules; demonstrated ability to research and interpret records structures and submit written descriptions of record groups and collections; ability to work independently and to exercise initiative and judgment; familiarity with major word processing and database software packages; ability to lift, move, and shelve packed records storage boxes; and ability to exercise good judgment and focus on detail as required by the job.
Bachelor’s degree with specialized course work in archives or records management or related field preferred and can be substituted for the required experience on the basis of one year of such education for six months of the required experience.
A Master’s degree in archives or records management or in library or information science (MLIS) or related field is strongly preferred.

Boston Residency Required.

Terms:

Union//Salary Plan/Grade: SENA/MM1-5 Hours per week: 35

Please refer to the Salary Information section on the Boston Career Center site for more information on compensation. For each Salary Plan, salaries are listed by Grade and Step.

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.