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Inventory and Processing Assistant (Less Than Half Time), Harvard University, Cambridge, MA


***This is a Less Than Half Time (LHT) position with up to 14 hours per week***

As part of the Arts, Humanities, and Social Sciences team in Metadata Creation (Harvard Library Information and Technical Services), the Inventory and Processing Assistant will help prepare for an upcoming office move by inventorying, re-housing, and processing “medium rare” materials from various workflow streams. Materials include late 19th and early 20th pamphlets in a variety of languages (chiefly European), collections of gray literature, and other ephemera/realia.

Duties and Responsibilities:

  • Add collections and single item resources to inventory spreadsheet; make recommendations for collection level or single item description according to pre-defined criteria.
  • Use Alma to search the Harvard Library catalog for existing records, may add holdings and item records.
  • Use Harvard specific and open access resources to search for electronic versions of some materials.
  • Use Connexion to search for existing records; may apply constant data and add records to local save file(s).
  • Rehouse pamphlets into envelopes and refer items to Collections Care; may refolder and rebox collections.
  • May work with stakeholders to advise on guidance for processing, e.g. vendor cataloging, cataloging from templates, etc.


This position is performed fully on-site. Work hours may be scheduled between 7am and 7pm Monday through Friday.

EEO Statement:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.


Basic Qualifications

  • Ability to pay attention to detail, and work with a high degree of accuracy. 
  • Familiarity with online catalogs and MARC records. 
  • Ability to handle fragile materials with care. 
  • Ability to work as part of a team.
  • Working knowledge of one or more European languages.

Additional Requirements: 

  • Ability to stand for prolonged periods and lift 40 lbs.
  • Students pursuing a master’s degree in LIS are encouraged to apply.
  • Current enrollment or completion of “Information Organization” course or other library cataloging course strongly preferred.
  • Current enrollment or completion of “Introduction to Archival Theory and Practice” course or similar course strongly preferred.
  • Familiarity with OCLC preferred.

Full/Part Time

Part Time




$20.00  /  hour

To Apply

To apply, send resume and cover letter to Honor Moody, Metadata Creation Manager: [email protected]