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Exhibitions and Communications Assistant, Grolier Club, (NY, NY)

The Grolier Club seeks a full-time Exhibitions and Communications Assistant. Please feel free to circulate the following post to interested parties. 

Responsibilities will include:


• Create exhibition loan letters and agreements, condition reports, object receipts, and other correspondence.

• Proofread exhibition texts; produce exhibition labels.

• Assist with physical handling, packing and unpacking, and documentation of exhibition loans, including storage, inventory, and related database maintenance. 

• Develop virtual exhibitions and related promotional content. Experience with Omeka preferred. 

• Perform exhibition and storage maintenance, such as collecting climate control data and maintaining inventory of preparation supplies and mounts.

• Maintain Exhibitions departmental files.

• Maintain supplies inventories; Assist with other storage projects as required.

• Liaise with vendors, including designers, printers, and art handlers.


• Assist with production of member and public electronic newsletters.

• Develop social media promotion of exhibitions, assist with PR activities, develop monthly reports on digital platform usage.

• Maintain Club Eventbrite listings for public-facing events.

• Maintain Club website and coordinate updates as required; maintain Club’s digital presence on various platforms.

• Respond to requests for information from visitors and the general public.


• Completed or currently working towards Master’s degree in Library Science, Museum Studies, Book Arts, or a related field; or a bachelor’s degree and at least two years of experience in a research library or museum.

• Demonstrable hand skills, as well as familiarity with processes and procedures related to administration, handling, and care of valuable museum and library materials.

• Familiarity with Omeka or other platforms for online exhibitions.

• Excellent verbal and written communication skills.

• High level of initiative, independence, follow-through, and flexibility.

• Strong organizational, writing, editing, and proofreading skills.

• Ability to pay close attention to detail and meet multiple deadlines.


• Experience developing and managing social media and newsletter content

• Familiarity with HTML, Canva, Eventbrite 

Working Conditions:

• Schedule is 37.5 hours/week. Regular work from home schedule available. 

• Position may require occasional weekend and/or evening work.

• The physical demands and work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Physical requirements include: stooping, kneeling, bending, standing, squatting/crouching, crawling/kneeling, pushing/pulling, climbing, and lifting and transporting moderately heavy objects, such as furniture, file cabinets, equipment, boxes, etc.

Salary from $50,000, dependent on qualifications and experience, plus a comprehensive benefits package.

How to Apply

Please email a cover letter, resume, and contact information for two references to Shira Buchsbaum, Exhibitions Manager, at References will only be contacted for finalists.

Applications received before September 1, 2023, will be assured of review.

Job Listing via Grolier Club