Digital Initiatives Coordinator, Harvard Law School, (Cambridge, MA)

Posted July 11, 2023

How to Apply

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10-Jul-2023

63070BR
Job Summary
The Digital Initiatives Coordinator performs tasks required to produce authoritative, open, and persistent digital resources that support teaching, learning, and the practice of law.

The Digital Initiatives Coordinator works to prepare and transfer materials for digitization, perform quality assurance of digital images, produce metadata essential for managing and discovering digital resources, and track and maintain inventories of digital objects. The Digital Initiatives Coordinator also assists with long-term management, preservation, and delivery of born digital content.

Source materials in digitization projects can include rare collections, as well as modern materials in print, film, and electronic formats.

Position Description
As a Digital Initiatives Coordinator, you will:

Work with Harvard Library’s Imaging Services unit to ensure that all specifications and workflows for in-house digitization are appropriately followed and documented.
Build and manage digitization queues.
Prepare materials for digitization by using appropriate techniques to make each item digitization-ready (e.g., by removing fasteners, unfolding pages).
Pack and transfer materials, with appropriate materials and techniques, for all phases of the digitization process, including conservation, digitization, and quality control for each project workflow; ensure that materials are safely returned.
Execute the full range of tasks to build digital objects, including workflow tracking, editing descriptive metadata, depositing batches to the Harvard Library Digital Repository Service (DRS), performing quality control of digital objects, producing structural metadata, and linking digital objects to catalog and finding aid records.
Manage existing digital objects in the digital repository, maintaining inventory of digital objects, and tracking DRS billing.
Analyze, arrange, describe, and preserve born-digital records.
Assist and collaborate with the Collection Services Archivist to create digitization plans for manuscript collections.
Supervise less than half-time staff and students on digitization-related projects.

Basic Qualifications

Master’s degree in library and information science or equivalent.
Two or more years of experience working with library and archival materials, ideally in a research library.

Additional Qualifications and Skills
We are looking for people who have:

Experience with digitization technologies and workflows for library materials in multiple formats.
Working knowledge of best practices and standards for the acquisition, description, preservation, and delivery of born digital content.
Familiarity with DACS and the applicable cataloging standards, including MARC, Dublin Core, and LCSH/NAF.
Knowledge of format and encoding standards such as METS and EAD.
Experience with or coursework in digital stewardship, management of cultural heritage materials, information management, or project management is also a plus.
Proven ability to learn new technologies.
Ability to manage multiple workflows.
Ability to work both independently and collaboratively.
Excellent verbal and written communication skills, meticulous and accurate recordkeeping, proven record of meeting deadlines consistently, and a commitment to client (library patron) service.

Physical Requirements
Must be able to individually lift and move up to 40 pounds. There may be limited exposure to dust and mold.

Working Conditions
This position works a combination of on-campus and remote work based on business needs and manager approval.

Additional Information
This is a three-year term appointment with potential for renewal subject to funding and departmental need.

We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers to be made by HLS Human Resources.

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it,  Harvard Law School  is a place where you can thrive.

Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program: Competitive program including $40 per class at the Harvard

Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Library
Department Office Location
USA – MA – Cambridge
Job Code
386056 Library Professional
Work Format
Hybrid (partially on-site, partially remote)
Department
Library

Sub-Unit

Time Status
Full-time
Salary Grade
056
Union
00 – Non Union, Exempt or Temporary
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive
excellence and fostering a campus culture where everyone can thrive. We strive to create a community
that draws upon the widest possible pool of talent to unify excellence and diversity while fully
embracing individuals from varied backgrounds, cultures, races, identities, life experiences,
perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any
other characteristic protected by law.