Site Administrator, Townsend, MA
Posted February 15, 2023
Description:
The Townsend Historical Society is looking for someone to help us grow our nonprofit. We are seeking a highly motivated part-time worker to help us manage day-to-day operations as we focus on our ambitious plan to expand into an industrial village museum. If interested, please see the job description included below:
Position Title: Site Administrator
Reports to: Townsend Historical Society Board of Directors
Hours: 10 hours per week for the first year. Potential increase thereafter. Flexible on days.
Compensation: Negotiable, depending on qualifications. There will be paid opportunities for professional development, such as attendance of conferences/workshops at relevant professional associations.
Qualifications: Bachelor’s degree in a relevant field, preferably in American history, business, art or cultural history, historic preservation, or museum studies. Two years of job-related experience and the ability to work independently. Experience with non-profit institutions managing historic sites preferred. Strong writing and communication skills. Fully competent computer skills, including use of MS Word, Powerpoint and Excel. Valid driver’s license and a means of transportation are required. Ability to work weekend and evening hours as required.
General Description: The Site Administrator is responsible for the management, marketing and fundraising for the Townsend Historical Society, a 501(c)3 non-profit organization. The organization maintains five historic buildings clustered together along the Squannacook River in Townsend, Massachusetts. We seek a dynamic, highly motivated worker with demonstrated experience with nonprofit organizations and their management. The administrator will work with existing volunteers and committees to ensure that day to day operations continue smoothly, and the organization remains an active and visible part of the community, and maximizing public access to the Society. The Society is working on an ambitious plan to grow and the Site Administrator will work with the Board of Directors to successfully execute this expansion.
Specific Responsibilities: In conjunction with the above description, the site administrator will perform the following functions:
1. Supervise general office operations including filing, retrieving mail from the P.O. box, answering phone and email messages, and purchasing. Requests for information from the public shall be documented in a log and answered appropriately either independently or with assistance from one of the volunteer committees or the Society’s Board of Directors.
2. Attend monthly Board of Directors meetings. Prepare a written report for Directors and send out prior to the scheduled meeting. Meet with the president to set and distribute the meeting agenda. Participate in discussions. This responsibility is compensated using the weekly hours noted above.
3. Work with existing volunteers and committees established by the Board of Directors and President. Coordinate hours to provide access to these groups.
4. Research and prepare applications for grants approved by the Board of Directors.
5. Maintain a local presence within the community. Make regular postings to social media regarding our activities. Send press releases to local newspapers. Maintain an email list through constant contact. Conduct town wide mailings at Board’s direction. Maintain informal contact with neighboring historical societies and small museums. Represent the Society at the regional level with organizations such as Freedoms Way National Heritage Area.
6. Assist the Society’s Board of Directors with fundraising and budgeting in conjunction with the Finance Committee and President.
Applications: Please send resume and a cover letter and three references to our email at: [email protected]. Please include “Site Administrator Position” in the subject line.