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Processing Archivist, The Winthrop Group, New York, NY

Job Summary

The Winthrop Group has an immediate opening for a full-time Processing Archivist to process the papers of former Directors, Deans, Chairmen, and Presidents of the Icahn School of Medicine at Mount Sinai.  This salaried, two-year position will require that the archivist work on-site at the client’s premises in Manhattan. An experienced Senior Archivist will provide support and supervision. It may be possible to transfer to other Winthrop clients or projects following the completion of this processing initiative.

Key Responsibilities

  • Survey and develop processing plans for 24 collections
  • Arrange and describe archival materials in accord with professional best practices and institution’s processing guidelines and procedures
  • Create DACS-compliant finding aids
  • Identify sensitive or confidential records and apply restrictions according to HIPAA, FERPA, and established policies
  • Perform quality assurance reviews to ensure accuracy and completeness of work
  • Identify and flag records that meet criteria for digitization
  • Flag duplicative material and other documentation that may be eligible for disposition
  • Note items that may require specialized housing or conservation treatment
  • Work collaboratively with staff of Icahn School of Medicine at Mount Sinai’s Arthur H. Aufses, Jr., MD Archives and Winthrop colleagues
  • Submit brief monthly progress updates



  • Master’s degree from an ALA-accredited library school or equivalent accredited degree with formal training in archival theory and practice
  • Minimum of 2-3 years of full-time work in an archives including significant processing experience
  • Experience applying archival standards (DACS) and best practices
  • Strong attention to detail and experience working with sensitive information and identifying PII and PHI
  • Familiarity with basic preservation and conservation standards for archival and manuscript collections
  • Proficiency with Excel, Word, and Access to Memory (or other Collections Management Systems)
  • Strong communicator with good interpersonal skills
  • Ability to manage time effectively, problem solve, and balance multiple priorities
  • Demonstrated ability to work collaboratively with a team and independently
  • Experience interacting with a variety of stakeholders within a complex organization
  • Unwavering commitment to privacy and confidentiality
  • Ability to lift boxes weighing up to 40 pounds


  • Experience processing collections of professional or personal papers
  • Experience working with medical information or organizational records
  • Project management experience

Work Environment

Work will take place on-site at Mount Sinai on the Upper East Side of Manhattan.


Salary range: $56,000 – $62,000 with strong benefits package. All full-time Winthrop employees receive paid time off and annual funds for professional development.

Contact Information

To apply, please send a cover letter, resume, and contact information for three references to [email protected]m with the subject line “Processing Archivist – New York City.”