Assistant Director of Finance/Procurement Officer, Town of Needham, (Needham, MA)

Posted December 23, 2022

Description

The Town of Needham, Mass., is seeking a professional and highly qualified individual to fill the position of Assistant Director of Finance/Procurement Officer under the direction of the Assistant Town Manager/Director of Finance. The Assistant Director of Finance/Procurement Officer has responsibilities that include assisting in the development of long- and short-range financial planning, the five-year capital Improvement Plan, and revenue projections for budget planning as well as all municipal purchasing activities, such as writing bid specifications, soliciting responses to RFPs, procurement training, and ensuring regulatory compliance

Responsibilities

Reporting to the Assistant Town Manager/Director of Finance, the Assistant Director of
Finance/Procurement Officer is responsible for performing a variety of strategic, professional,
administrative, and technical work in Town-wide financial planning and procurement systems.
Specific position functions, among others, include:
➢ Assists the Assistant Town Manager/Director of Finance in development of long- and short-
range financial planning, the five-year Capital Improvement Plan, and revenue projections for
budget planning.
➢ Provides research, data collection, and report development relative to the Town’s debt
management and rates setting.
➢ Evaluates options for financing and acquiring capital assets using appropriate statistical and
qualitative techniques and determines the most advantageous procurement strategies.
➢ Provides professional staff assistance and support to the Director of Finance as needed.
➢ Serves as Procurement Officer for the Town. Serves as expert resource to Town departments
engaged in purchasing activity. Serves as liaison to regulatory agencies, vendors, contractors,
engineers, and architects and the general public.
➢ Receives, investigates, and mediates complaints from vendors regarding MGL.c.30B, c149, c.30
and 39 procurements by the Town.
➢ Implements and provides training on procurement policies as appropriate.
➢ Writes bid specifications, advertises to solicit responses to requests for proposals/invitations to
bid in accordance with MGL 30B, 30, 39M, and 149.
➢ Ensures compliance with all Central Register requirements under MGL c 9, § 20A and Goods and
Services requirements under MGL c 30B, § 5 & 6.
➢ Works with departments to dispose of surplus supplies, vehicles, and personal property in
accordance with MGL 30B and Town By-laws.
➢ Accepts and opens bid documents in accordance with statutory requirements and produces a
list of responsive bidders which is forwarded to the awarding authority.
➢ Assists departments by checking references on potential vendors.
➢ Maintains bid document records including bids, bid tabulations, advertisements and addenda
and maintains index of all fully executed contracts and their expiration.
➢ Evaluates requests for exceptions to existing procurement policies and makes
recommendations to appropriate authority relative to accommodation of the request.
➢ Assigns procurement ID numbers, ensures completeness and accuracy of contract documents
submitted for approval, ensures compliance with applicable State laws and local by-laws,
regulations, and requirements, and oversees tracking, reporting, and recordkeeping associated
with each procurement. Establishes schedules and methods for providing purchasing services.
➢ Analyzes procurement requirements and determines procurement procedures for blanket
purchase arrangements, competitive bid processes, and consolidated purchases.
➢ Provides advice and assistance to employees performing procurement functions in other
departments.
➢ Maintains a Town-wide procurement calendar and ensures on-going communication relative to
procurement timelines. Assists in performing market cost/benefit analysis and prepares and
reviews request for proposals (RFP), bid specifications and agreements.
➢ Analyzes financial and budget-related matters and conducts research as necessary.
➢ Provides staff support to selected Town committees as assigned.
➢ Maintains publication content for the Department’s website. Performs special projects and
other related duties as required, directed, or as the situation dictates; performs related duties
as assigned; follows safe work practices.

Requirements

General knowledge equivalent to a bachelor’s degree in public administration, business, or
related discipline.
➢ Knowledge of government finance and budget operations, equivalent to 4-6 years of related
experience; or any equivalent combination of education, training and experience which
provides the necessary knowledge, abilities, and skills.
➢ Requires knowledge of municipal government finance operations and procurement procedures,
State and Federal laws and regulations, particularly as they relate to public procurement.
➢ MCPPO certifications: MCPPO for Supplies and Services Contracting and MCPPO for Design and
Construction Contracting, or ability to achieve within 18 months.

How to Apply

For more information and to learn how to apply, please go to the following link: https://nebula.wsimg.com/3a4072bac62a003aad8797c08f80fbe8?AccessKeyId=7466DCE12C7F41345577&disposition=0&alloworigin=1 .