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Assistant Director, Stoneham Public Library, Stoneham, MA

Posted December 6, 2022

Overview

Position Title: Assistant Library Director

Department: Library

Reports to: Library Director

Grade Level: TNCB 52

FLSA Status: Y

Salary: $68,779.24-$75,919.16

Duties

The Assistant Library Director is responsible for assisting the Library Director in the planning, organization, supervision, development and administration of library services, personnel, operations, technology and programs. Assumes the duties of Library Director in his/her absence. In conjunction with our technology partners is responsible for oversight of all library computer networks and electronic resources. Specific areas of responsibility include grant writing, marketing, communication, technological training, programming, collection development and outreach. The employee is required to perform all similar or related duties/work.

Supervision Required

Under the general direction of the Library Director, the employee plans and carries out regular work assignments in accordance with standard operating practices and previous training, with substantial responsibility for determining the sequence and timing of action and substantial independence in planning and organizing the work activities, including determining the work methods Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changes in procedures are discussed with supervisor, but ordinarily the employee plans the work, lays it out and carries it through to completion independently.

Essential Functions

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Locates, writes and executes grant proposals seeking funding designed to aid, enhance or create library service programs or assets.
  • Assumes the duties of the Director in the Director’s absence, including but not limited to; supervising all library staff to maintain normal library operations, responding to personnel and patron issues, representing the Director at meetings, and preparing payroll.
  • As Technology Librarian, is responsible for all technology within the library and acts as liaison
  • With our technology partners: NOBLE, Town IT and vendors. Administers and maintains all electronic platforms. Provides on- site expertise and troubleshoots issues. Provides technology training, classes and programming for staff and public. Stay current in emerging technologies and assists the Director in long-range planning.
  • Coordinates and contributes to a robust, consistent outreach and marketing program including but not limited to: the library website, email list, online newsletter, social media, press release, general and program specific promotional materials, public service announcements, and speaking engagements. Develops and maintains outreach opportunities with local organizations and other town entities.
  • Routinely functions as daily, evening or weekend Building Supervisor, having first response responsibility for staff, facility and patrons. Assumes responsibility for the operation of any Library department in the absence of the department supervisor.
  • Trains, supervises and provides support to staff. Trains and supervises library volunteers.
  • Responsible for scheduled evening and weekend coverage of reference and/or circulation. Provides backup of other areas as needed.
  • Provides and coordinates all programming activities for Adult Services.
  • Responsible for the acquisition of all adult non- fiction. Assists Director with collection development in all other departments as needed.
  • In coordination with the Director, acts as a liaison with the Friends of the Library, including but not limited to: attending meetings, providing programs and coordinating book sales.
  • Assists the Director in being a Library presence at community meetings and programs.
  • Required to attend training seminars and work shops to maintain knowledge of changes in the provision of library services and the application of technology in support of library services.

Recommended Minimum Qualifications

Education and Experience: A Master’s Degree in Library and Information Science from an accredited American Library Association Program is required with a certificate from the Massachusetts Board of Library Commissioners preferred. A minimum of three (3) years of professional library experience including supervisory and financial is strongly preferred.

Special Requirements: As a condition of employment, must complete a CORI examination and a pre-employment physical

Knowledge, Abilities, and Skill

Knowledge: Extensive reference and research experience to guide patrons through the information literary process. Broad understanding of theories and best practices in collection development in public libraries. Demonstrated of standard office software (WordPress, Office, G-Suite apps), social media and ILS (Evergreen) platforms. Strong understanding of computer hardware with ability to troubleshoot existing library devices. Basic knowledge of municipal finance, to assist Director in preparing payroll, developing budgets and planning programs. Knowledge of personnel administration, grant writing, purchasing, and website content management. Knowledge of the Statewide Interlibrary Loan processes; knowledge of facilities management practices, as well as marketing techniques, and grant writing.

Abilities: Ability to multi-task with minimum supervision at a full level of competence. Ability to speak and write effectively, and to plan and prioritize tasks.

Skills: Strong communication, public speaking and interpersonal skills. Strong supervisory skills to deal with all staff and volunteers. Skills in business administration, statistics, analysis, and budget administration.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Work requires some agility and physical strength, such as lifting library books and materials. Duties may require lifting up to 40 lbs. or pushing and pulling heavy objects. Employee may be required occasionally to climb or balance, stoop, kneel, crouch or crawl.

Motor Skills: Duties may involve assignments requiring application of hand and eye coordination with finger dexterity and motor coordination. Examples may include keyboard input and operating equipment.

Visual/Auditory: Vision requirements include close vision, distance vision, peripheral Vision, depth perception and ability to adjust focus. The employee must have the auditory ability to listen and comprehend.

Miscellaneous

Supervisory Responsibility: The employee is responsible for assisting the Director with all supervisory responsibilities of professional and non-professional Library staff. Direct supervision of volunteers.

Confidentiality: In accordance with State Public Records law, the employee has regular access to confidential information such as official personnel files, patron records and department records.

Accountability: Consequences of errors or poor judgment may include missed deadlines, adverse public relations, monetary loss, labor/material costs, and jeopardize programs.

Judgement: The employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision making. Requires understanding, interpreting, and applying state and departmental policies, rules and regulations.

Complexity: The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a professional or technical field.

Work Environment: Work is performed in a public library setting. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. The employee is required to work beyond normal business hours in order to attend meetings and programs.

Nature and Purpose of Relationships: Employee regularly interacts with co-workers, the public, and external contacts such as vendors, or contractors to explain or interpret procedures or guidelines, plan or coordinate work, or resolve problems.

Occupational Risk: Duties generally do not present regular occupational risks to the employee.

Application

Interested qualified candidates should apply with the following application materials:

Application materials by email preferred:

This job description does not constitute an employment agreement between the employer and
employee, and is subject to change by the employer, as the needs of the employer and
requirements of the job change.

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