Seasonal Research Analyst II – Plans Archives Assistant Winter 22-23, Department of Conservation and Recreation, Boston, MA

Posted December 5, 2022

Overview

Official Title: Research Analyst II

Primary Location: United States-Massachusetts-Boston – 251 Causeway Street

Job: Science

Agency: Department of Conservation & Recreation

Schedule: Full-time

Shift: Day

Job Posting: Dec 5, 2022, 12:06:14 PM

Number of Openings: 1

Salary: 2,176.12 Biweekly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Melixza Esenyie – 6176261282

Bargaining Unit: 06-NAGE – Professional Admin.

Confidential: No

Hybrid Work Eligible: Yes

Job Description

The Department of Conservation and Recreation manages one of the largest and most diverse state parks systems in the nation and protects and enhances natural resources and outdoor recreational opportunities throughout Massachusetts. DCR is a dynamic agency and is one of the largest park systems in the nation. The DCR system includes over 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, skating rinks, trails, and parkways.

The Department of Conservation and Recreation seeks applicants for: Seasonal Research Analyst II – Plans Archives Assistant.

Seasonal positions may be subject to the recall process and will be filled in accordance with collective bargaining agreements; positions not filled using this process will be interviewed for.

Duties

Under supervision of the Plans Archivist and Assistant Plans Archivist, the seasonal employee will help arrange and describe engineering and architectural drawings of Massachusetts parks’ buildings, landscapes, parkways, bridges, recreational facilities, and watershed resources dating from the 1890s to the present. This work is in preparation for a comprehensive scanning project of the plans held in DCR’s central Plans Library in Boston.

Specific Duties Include:

Help prepare plans in the DCR central Plans Library for a comprehensive scanning project.
Locate, organize into sets, and folder unprocessed large-format architectural and engineering drawings recently transferred to DCR’s central Plans Library in Boston from parks offices throughout Massachusetts.
Compare retrieved plans with plans already held in the central Plans Library in Boston, identify best copies, and set aside duplicates for recycling.
Identify drawings that are ready for scanning by an outside vendor and separate out drawings that will need conservation work before scanning.
Catalog drawing sets by inputting data into a spreadsheet.
Help prepare drawings to be sent out for scanning, conservation treatment, or transfer to the Massachusetts State Archives.
Follow the spirit of the Society of American Archivists Code of Ethics and adhere to the Records Conservation Board’s Massachusetts Statewide Records Retention Schedule.
Provide assistance on the overall management of the DCR Plans collection. Work with the Plans Archivist and the Assistant Plans Archivist to create an efficient organizational arrangement of all plans cabinets, cabinet drawers, and plan sets.
Sort, arrange, and folder plan sets and contract documents. Catalog plan sets and input data into spreadsheets. Perform quality control checks on cataloging data and digital files. Assist with reference requests.
Other duties as requested.

Qualifications

Minimum Entrace Requirements:

Applicants must have (A) at least three (3) years of full-time, or equivalent part-time, administrative, professional or technical experience in work involving research, data analysis, compliance, records management or program administration, or (B) an equivalent combination of the required experience and the substitution below.
Incumbents may be required to have a current and valid motor vehicle driver’s license at a class level specific to assignment.

Substitutions:

A Bachelor’s degree in a related field may be substituted for a maximum of two (2) years of the required experience.
A Master’s degree or higher in a related field may be substituted for the required experience.

Preferred Qualifications:

Degree in library science, archive management or architectural/engineering studies. Experience working with historic plans and documents.
Excellent typing skills and experience with word processing, spreadsheet, and database programs. Ability to work independently. Strong attention to detail. Ability to handle oversized documents with care.
Requires bending, lifting, standing on ladders, and the ability to lift and carry up to 40 pounds.
Valid driver’s license for passenger vehicle.
Incumbents of this level receive general supervision from Research Analyst or other employees of a higher grade who provide procedural guidance , assign work, and review performance through written and verbal reports for effectiveness.

Application

For more information and to apply, please visit: https://massanf.taleo.net/careersection/ex/jobdetail.ftl?job=22000EBP&tz=GMT-05%3A00&tzname=America%2FNew_York

A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition.

Interviews will be conducted at the ending of the posting period. Successful candidates may be required to start immediately.