Records Maintenance Manager, Boston Housing Authority, Boston, MA

Posted July 22, 2022

Description:

Under the direction of the Assistant Director of Document Services, the Records Maintenance Manager has Authority-wide responsibility for the consolidated Records Management Process and System for the storage of active and inactive administrative, fiscal, employee, resident and legal records. This position will be responsible for the retrieval, appraisal, retention, transfer and storage of both physical and electronic records; the maintenance of Archival storage areas, support of the electronic document management system, and the implementation of policies and procedures as outlined in the Records Management manual. Record retrieval and disposal are accomplished with the database management system.

ABOUT US:

Boston Housing Authority (BHA) provides quality affordable housing for low-income families and individuals through the public housing and Section 8 rental assistance programs. BHA serves more than 58,000 of Boston most vulnerable residents; including elderly, disabled, children and low-income families from a broad range of backgrounds and experiences. We foster vital communities that are essential to the city of Boston’s diversity and way of life. As the largest housing provider in Boston, we bring stability, opportunity, and peace of mind not only to the thousands of low-income families we support, but also to the city as a whole.
 

Duties & Responsibilities:

• Responsible for auditing the electronic storage of applicant, resident, employee, legal and financial documentation.
• Responsible for scanning or overseeing scanning of documents as needed.
• Responsible for supervising the filing, retrieval and refiling of physical applicant, resident, employee, legal and financial documentation.
• Assist in the implementation of newly-requested electronic documents and systems.
• Provide hardware and software support and training for the OnBase Document Management application.
• Acts as liaison with Records Conservation Board at the State Archives.
• Performs other related duties as required.

Minimum Qualifications & Experience: High school diploma or GED required. Three (3) years of work experience in a related field or a Bachelor Degree is preferred. The position requires strong interpersonal and communication skills, knowledge of microcomputer applications helpful. Must be highly self-motivated and able to work independently with a minimum of supervision. Must have capacity for attention to minute detail. Must be able to lift 25 pounds on infrequent basis. Strong organizational skills and the ability to interact effectively with department heads and staff required. Records Management/Archives experience desirable as is database management experience plus course work in library and information science.
 

How to Apply:

For more information and to apply, visit:

https://www.bostonhousing.org/en/Job-Postings/Records-Maintenance-Manager-(1).aspx