Procurement Officer, Town of Needham, Needham, MA
Posted June 29, 2022
Description:
The Town of Needham is seeking a highly qualified individual to fill the position of Procurement Officer under the supervision of the Assistant Town Manager/Director of Finance. The Procurement Officer is responsible to perform varied and detailed duties to ensure regulatory compliance with purchasing operations and ensure efficient and effective municipal operations.
Duties and Responsibilities
- Serves as expert resource to Town departments engaged in purchasing activity and as liaison to regulatory agencies, vendors, contractors, engineers and architects and the general public
- Writes bid specifications, advertises to solicit responses to requests for proposals/invitations to bid in accordance with MGL 30B, 30,39M, and 149. Maintains procurement calendar and ensures on-going communication relative to procurement. Accepts and open bids. Receives, investigates, and mediates complaints from vendors regarding M.G.L.c.30B, c149, c. 30 and 39 procurements by the Town
- Implements and provides training on procurement policies as appropriate
- Maintains bid document records including bids, bid tabulations, advertisements and addenda and maintains index of all fully executed contracts and their expiration
- Establishes schedules and methods for providing purchasing services
- Analyzes procurement requirements and determines procurement procedures for blanket purchase arrangements, competitive bid processes and consolidated purchases
- Assigns procurement ID numbers, ensures completeness and accuracy of contract documents submitted for approval, ensures compliance with applicable State laws and local by-laws, regulations, and requirements, and oversees tracking, reporting, and recordkeeping associated with each procurement
- Prepares draft contracts from the appropriate templates
- Analyzes financial and budget related matters and conducts research as necessary
- Provides functional supervision to personnel involved in procurement activities; may supervise interns and senior corps participants as needed
- Perform special projects and other related duties as required, directed, or as the situation dictates
Requirements
- General knowledge equivalent to a bachelor’s degree in public administration, business, or related discipline
- Knowledge of government finance and budget operations, equivalent to 4-6 years of related experience
- Requires knowledge of municipal government finance operations and procurement procedures, State and Federal laws and regulations, particularly as they relate to public procurement
- Certification as a Massachusetts Certified Public Purchasing Official or the ability to obtain within a year of employment preferred
How to Apply:
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