Associate University Archivist for Collection Development and Records Management Services, Harvard Library, Cambridge, MA
Posted April 21, 2022
Description:
Under the direction of and in partnership with the University Archivist, the Associate University Archivist for Collection Development and Records Management Services (AUA/CDRMS) has a principal responsibility for managing a team of 7 FTEs who work to support the Harvard University Archives’ integrated collection development and records management program. The AUACDRMS is responsible for the strategic development of both the Archives’ permanent collections and implementation of the University Archives records management functions, with the goal of creating a sustainable, inclusive, and holistic approach to collection development and records management in a highly complex and decentralized academic institution. These overlapping areas of responsibility include working directly or indirectly with faculty, University administrators, and staff at all levels of the organization, as well as with students, alumni, Harvard-affiliated organizations, and those outside the University who support the development of the permanent and historical collections.
Working with the University Archivist, the AUA/CDRMS is responsible for understanding, analyzing, and developing programs to address the legacy, current, and future challenges of collection development and records management at the Archives and for the Harvard community. The AUA/CDRMS leads the process of assessing and determining the strengths, weaknesses, nuances, and gaps in HUA collections and establishes practical strategies and priorities for building HUA’s holdings documenting Harvard’s Schools, academic programs, disciplines, student life, administration, and historical collections in all formats and time periods. Focusing on collections that represent the breadth and diversity of the Harvard community, this position leads in developing policies and procedures to carry out strategic and inclusive collecting goals, concentrating on traditionally underrepresented communities, with measurable results.
The AUA/CDRMS also manages the University’s records management program to ensure appropriate management, stewardship, and access to its institutional records in all formats and in compliance with federal and state statutes and institutional policies. This position works with the Office of General Counsel, Risk Management, Research Policy and Compliance, Harvard University Information Technology, and other offices or vendors, both internal and external to Harvard, with an interest in the overall management of University records in both born digital and analog formats.
As a member of the University Archives’ senior leadership team, the AUA/CDRMS works with the Associate University Archivist for Collection Services and Public Services, and the Associate University Archivist for Community Engagement to share responsibility for establishing and implementing policies at the University Archives and for the community it serves, developing short-and long-term plans for work and strategic initiatives that align with the Harvard Library’s Multi-Year Goals and Objectives, and determining appropriate information systems necessary for the successful accomplishment of University Archives goals.
The successful incumbent will possess a strong experience with the following: administering archival and manuscript collections in an institutional and/or academic setting; working with donors and records creators in various communities and negotiating donor agreements; providing records management services and/or records stewardship guidance; demonstrated commitment to diversity, inclusion, belonging, and antiracism; demonstrated understanding of and experience with stewarding and managing born digital records/content. In addition, the incumbent should possess a strong orientation toward American history and/or the history of higher education and how it relates to HUA’s collections; enthusiasm for partnering with administrators, faculty, and students; proclivity for adopting new technologies and standards that will improve stewardship and management of Harvard’s records; a user-driven orientation; and a collaborative and collegial outlook and spirit.
How to apply:
To view the complete position description and to apply, see here.