Processing Archivist, Frances Loeb Library, Harvard University Graduate School of Design, Cambridge, MA
Posted January 26, 2022
Description:
The Frances Loeb Library is seeking an experienced, collaborative, and self-directed individual for a full-
time term Processing Archivist position to process the Doris Cole and Hal Goyette Collection. The
candidate must have experience processing large archival collections and be familiar with archival
fundamentals and terminology. Overseen by the Special Collections Archivist, the Project Archivist will
be trained in our processing procedures, in the identification and handling of architectural drawings,
and in requesting collection materials to and from the Harvard Depository. The Project Archivist will
develop a processing plan and use ArchivesSpace for describing this collection of architectural
drawings, photographs, project files, and research materials. Information on the collection can be
found here: http://id.lib.harvard.edu/alma/990143799080203941/catalog.
This is a term position not to exceed 6 months. The Project Archivist will work closely with and report
to the Special Collections Archivist.
Job Specific Responsibilities
– Develop a processing plan for the collection, in consultation with the Special Collections
Archivist, considering existing processing procedures and duration of the position.
– Implement and carry out the arrangement and description of a large collection of architectural
materials.
– Manage the movement of the collections’ materials with an existing online retrieval and pick-
up system between the storage depository to the processing area to ensure timely processing
of the collection.
– Create and enter accurate, consistent metadata that will support discoverability of and access
to the collection.
– Work collaboratively with Collections Team staff and Conservator for the proper housing, care,
and handling of the collection.
– Other duties related to the collection may be assigned.
Basic Qualifications:
– Master’s degree in library or information science required from an ALA-accredited program
with advanced coursework in archival management or a Master’s in archival studies required.
– A minimum of two years recent experience cataloging large archives and special collections in a
variety of genres, including visual materials.
– Familiarity with standard collections care, and archives/museum good practices.
– Familiarity with the principles and practices of archival description; practical experience
with Describing Archives: A Content Standard (DACS) preferred.
– Demonstrated working experience in creating and entering accurate, consistent metadata,
particularly in relational databases. Working knowledge of archival management systems such
as ArchivesSpace preferred.
POSITION DESCRIPTION
– Intermediate to advanced skill level with Word and Excel.
– Demonstrated problem-solving skills, and ability to work independently and collaboratively.
– Excellent oral and written communication skills.
Additional Qualifications
– Undergraduate degree in relevant discipline, such as Architecture and/or allied design
disciplines preferred, but not required.
– Experience working with architectural materials in an archives, special collections or museum
setting preferred.
NOTE: This is a full-time, 6-month position. This position will be based onsite at the Frances Loeb
Library of the Harvard Graduate School of Design, in Cambridge, MA.
Physical Demands:
– Ability to work at a keyboard and in front of a computer screen for extended periods of time.
– While performing the duties of this job, the Project Archivist is regularly required to lift and/or
move up to 40 pounds unassisted. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and
remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster
Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious
reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and
verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information”
webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
The interview process and position may be modified and is currently circumstantial, including a mix of
virtual and in-person interviews, and remote and in-person onboarding.
This position will be based onsite at the Frances Loeb Library of the Harvard Graduate School of Design,
in Cambridge, MA.
How to apply:
In order to be considered for this role, a cover letter is required. Candidates must be authorized to
work in the United States now and in the future. We regret that we cannot sponsor a work visa.
Please apply online at the Harvard Careers website. Upload a cover letter and resume to:
hr.harvard.edu/search-jobs and keyword search to requisition #56794BR.