Museum Coordinator (Part-Time), Public Health Museum, Tewksbury, MA
Posted October 18, 2021
Description:
The Public Health Museum is seeking a part-time (15-20 hours per week), year-round, Museum Coordinator to provide support to the Museum President/Director and to assist in the day-to-day functioning of this small, volunteer-led, non-profit museum. This position is the only paid staff position at the Museum.
It has been an exciting time of expansion for the museum as we have broadened our reach and diversified our audiences through the use of technology; and developed new programs and partnerships with schools, historic associations, and community groups. The museum has become a focus of Public Health education and discussion, including a reflection on the meaning of the COVID-19 pandemic on our nation’s health, with growing participation and interest among public health professionals and museum volunteers. We are seeking an enthusiastic, skilled team member to support our organization.
Duties and Responsibilities
General Office Management & Visitor Services
- Coordinate museum communications via email, telephone messages and paper mail – assure forward to appropriate parties and follow-up
- Provide both indoor and outdoor walking tours, when needed, and assist with day-to-day visitor services
- Schedule tours for school groups and special interest groups – with the Volunteer Coordinator
- Coordinate point of sale tracking, inventory update and monthly review
- Track office supplies, promotional materials, other occasional office supply needs
- Support Board members and volunteers in project-related work
- Communicate with DMH and hospital staff, as appropriate, related to security, housekeeping, use of Green Room
- Collect fees and sales of museum tours, souvenirs, and donations
Events
- Coordinate communications between Board Committee members and the public, as requested
- Manage planning for museum events, seminars, meetings -such as Zoom setup, use of Green Room, graphic design of marketing materials, setup of Eventbrite, posts to website and social media, etc.
- Assist with coordination of the Outbreak Program, including preparing for the summer event, and related events in the fall and spring
Membership – Fundraising
- Manage/update the museum’s membership and donor databases
- Coordinate communications with members, as requested
- Assist volunteers and board with press releases, mailings, and advertisements
Communications
- Update website content, as requested
- Assist with production of museum newsletter
- Assist with reports from Constant Contact, and social media accounts
Committee Support
- Track Board Committee meetings, and assist with scheduling reports to board
- Prepare documents for Board meetings
- Track updates to Policy and Procedures
Collections & Research
- Oversee proper care of the PHM collections (safe storage protocols, collections re-housing initiatives, accessioning, database management, etc.)
- Complete research and genealogical requests, as requested
- Assist with exhibit design and planning, as requested
Grants
- Assist with grants management (writing grants, managing expenses, grants submission, etc.)
Necessary Skills and Qualification
- Highly organized and able to work as a team member
- Bachelor’s degree in a related field
- At least three years of experience working in a museum, archive, or library or in office management, or recent completion of a graduate degree in a related field
- Advanced proficiency with Microsoft Office Suites (Word, Excel, Powerpoint) and Google Suites (Docs, Sheet, Slides, Forms)
- Experience with social media (Facebook, Instagram, Twitter) and social media management platforms (HootSuite)
- Experience with Website management
- Excellent interpersonal and communication skills
- Strong business writing skills preferred
How to Apply:
To apply, please submit a resume and cover letter to [email protected] with the subject line “ATTN: Museum Coordinator Application.”