Resource Specialist, MINTZ, Boston MA
Posted October 4, 2021
Description:
Under the direction of the Director of Research Services, the Resource Specialist works as part of the team to make sure that our collection of materials, both hard copy and electronic is accurate, comprehensive and easily available to attorneys and administrators firm-wide.
Collaboration with team members is an important component of any role at Mintz. Therefore, the firm encourages working from the office approximately 60% of the time in accordance with the firm’s published guidelines.
Absent an exemption required by law, each Mintz employee is required to be fully vaccinated against COVID-19.
Responsibliities:
- Collection Management:
Manage acquisitions, cataloging, serial controls, filing and other collection maintenance and other resource maintenance tasks for California, New York, and DC. Ensure accuracy of all systems and data.
Process labels for new items for local filing service.
Lead outsourced service employees in California, New York and DC.
Participate in budget recommendations and monitor expenditures and budget in California, New York, and DC.
Provide back-up resource management for Boston and London.
Maintain department publisher and vendor records, including the publisher contacts in Outlook and Vendor Correspondence public folders in Desksite.
Review, evaluate and recommend new resources. Recommend format for access and make suggestions for the best way to make resources available.
Maintain current knowledge of Firm software solutions (Chrome, Elite, etc.) and is the department resource for training and reporting issues.
Responsible for reviewing data in all Research Services systems, across all formats (print/electronic) and all offices, to ensure data is current, accurate, and consistent with formatting rules.
- Continuing Education and Communication:
Actively participate by sharing knowledge in team and department meetings and by contributing to internal knowledge sharing systems.
Maintain current knowledge of developments in information and research services.
Maintain current knowledge of resources relevant to the firm’s key practice areas and assigned geographic locations.
Communicate clearly and courteously with patrons and staff.
- Other Duties:
Participate in special projects as assigned.
Conduct business in compliance with the Firm copyright and licensing policy.
Assist with the general maintenance of the collection as needed by reshelving, and participating in office searches and other efforts to maintain the collection.
Occasional travel to offices may be required
Assist with password creation and/or password troubleshooting as needed.
Assume additional responsibilities as requested.
Qualifications:
Bachelor’s degree required and Master of Library Science from an ALA accredited school or equivalent degree.
3+ years’ experience providing technical services and basic reference in a law firm or corporate environment. Solid familiarity with legal collections is strongly preferred.
Knowledge of research resources as well as print and electronic resources in the fields of study relevant to the firm’s practice areas.
Familiarity with library technologies, including software and products used for communication, research and knowledge sharing.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, good with figures and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated and resourceful to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
How to Apply:
Applicants should apply with resume and cover letter via our site: https://www.mintz.com/careers/professional-staff