Associate Archivist, Harvard Business School, Cambridge, MA
Posted October 15, 2019
Job Code: 49864BR
Baker Library Special Collections at Harvard Business School seeks a creative, service-oriented and problem- solving archivist to join the expanding HBS Archives team in a newly created role. The Associate HBS Archivist plays a vital role ensuring School records are collected, preserved, and made available to the HBS community; and provides in-depth research to support school-wide initiatives such as anniversaries and celebrations as well as faculty led research projects.
Working closely with the HBS Archivist, this role will coordinate the ongoing activities of the HBS Archives Program including, but not limited to, the in-take of records in all formats, training and supporting administrative units in better managing their own records, and appraising records per Harvard University records retention schedules.
This role will lead special archives and records management projects and supervise other staff to meet project needs, including full-time, project, and/or temporary staff and interns.
Responsibilities will also include:
- Provide in-depth research services for the HBS Archives, with a focus on HBS faculty and HBS administrative staff as well as visiting scholars.
- Review and appraise School records to ensure the timely transfer of material of permanent historical value to the institution, including both print and electronic records
- Advise School administrative departments in the application of the Harvard University General
- Record schedule (GRS) to manage records.
- Provide guidance and assistance to School administrative departments in developing, implementing and improving record keeping systems including procedures for managing electronic records.
- Prepare reports, guidelines, and training manuals as needed. Conduct training as appropriate throughout the HBS community.
- Promote the services and collections of the HBS Archives through web products, presentations, and various communication channels.
- Contributes to outreach products, which promote greater understanding and use of the HBS Archives.
- Serves as a member of the Special Collections reference team by providing service to the wider research community through the de Gaspé Beaubien Reading Room.
- Determine priorities and setting roadmaps.
Basic Qualifications
- Minimum 6 years of professional archives and records management work experience
- Master’s degree from a library and information science program, with an emphasis in archives or related field is required.
Additional Qualifications
- Capable of consistent use of discretion, judgment, and initiative.
- Extremely high standards for quality of work, attention to detail, strong organization skills, and absolute commitment to task completion.
- Experience providing in-depth research services.
- Experience designing and managing projects successfully through meeting stated goals.
- Able to balance multiple tasks and shifting priorities under tight deadlines at an accelerated pace when necessary.
- Familiarity and comfort navigating a complex organization, such as Harvard Business School.
- Experience working with born-digital records.
- Experience contributing to an organization’s strategic outcomes.
- Excellent presentation and communication skills, verbal and written.
Additional Information
Impact:
The Associate HBS Archivist will be a key contributor to the HBS community. This role will educate administrative units on how to manage school records ensuring they are preserved for the future. By providing in-depth research and with a deep knowledge of the collections, the Associate HBS Archivist will also contribute to generating new scholarship.
Working Relationships:
HBS Archivist
HBS Administration staff
HBS faculty and support staff
To view the full position and apply, please visit the following link.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.