Administrative Assistant, Sno Isle Libraries, Marysville, WA

Posted July 25, 2019

Location: Service Center (Marysville)
Pay Range: $22.13 – $30.44 Hourly
Hours per week: 40
Job Requisition: 18042
Closing Date: July 29, 2019

Job Summary:
Perform a variety of administrative support services and general clerical duties for an assigned department(s) to contribute to the effective operation of the Library District’s administration.

Essential Functions:

• Provide effective administrative and office support for library administration through a variety of general clerical tasks.
• Perform effective office administration such as creating and maintaining filing systems, maintaining calendar and task follow-up systems to assure timely administrative actions, developing office procedures and systems.
• Edit and prepare a variety of documents including reports, presentations, spreadsheets, and correspondences.
• Coordinate meeting planning such as preparation of agenda, transcribing meeting minutes, event set up; food arrangements; preparing meeting materials, and assisting with clean up.
• Assist with tracking departmental budget expenses and coordinating purchasing.
• Support department content management for the library web pages and intranet.
• Provide miscellaneous technical support for internal customers including computer software and telephone troubleshooting.
• Assist with the development and implementation of new library guidelines and procedures to improve department functioning.
• Perform receptionist and mailroom duties including cordial, helpful, and efficient telephone and in-person reception services.

In addition to providing the above listed services, the incumbent will: perform receptionist duties on a daily basis, including cordial, helpful and efficient telephone and in-person reception services. Answer computer-based, multi-line telephone system, which may involve inquiring further information from callers to determine how to transmit their calls, and routing calls to the proper location. Direct visitors to the Service Center to the proper person or location when necessary.

To Apply:

Online applications must be submitted by 9:59 p.m. on the closing date. Resumes and letters of interest are encouraged and should be attached during the application process, but will not be accepted as a substitute for a completed Sno-Isle application.

Applications time out after 30 minutes. It is recommended that you save often, or copy and paste your supplemental question responses from a Word document to ensure no progress is lost.

Applicants who best match the needs of posted positions will be contacted by phone if selected for an interview. The hiring process can take a minimum of 4 to 8 weeks.

Applicants who need accommodations during the application or interview process should contact the Human Resources Department (360) 651-7000.

All offers of employment are conditioned on the provision of satisfactory proof of applicant’s identity and legal authority to work in the U.S. Offers of employment are also conditioned on Sno-Isle’s receipt of satisfactory responses to reference requests and a criminal background check, when required.

Questions may be directed to Human Resources at:
360-651-7000 (local) / 877-766-4753 (toll free) / 800-647-3753 (TTY)