Administrative Analyst, City of Boston Archives, Boston, MA

The mission of the City Archives is to provide a government service that ensures the comprehensive and systematic management of all Boston’s municipal archives and records. The City Archives develops City-wide policy for the management and disposition of all the municipal government records of Boston and assists agencies to implement these policies.

It preserves the City’s archival records by means of facilities, programs and procedures for physical accommodation, security, environmental control and document conservation. It makes the City’s archives accessible to departments and the public by means of document finding aids, reference procedures and the promotion of public use, and ensures ready access to essential evidence documenting the rights of citizens, the actions of municipal officials and Boston’s historical municipal experience.

Brief Job Description (Essential Functions of the Job):

Under supervision of the Archivist, assists Archivists for Collections Management and Access Management in evaluating, categorizing, storing and retrieving records, and in providing reference services in response to public and agency requests. Carries out other duties and projects as assigned including the following: 

• Prepares finding aids such as inventories, indexes, shelf-listing and subject guide.
• Assists in maintaining storage and retrieval systems. 
• Assists in the compilation of agency histories. 
• Assists with transfer and storage of permanent inactive records. 
• Assists with reference and outreach activities and response to requests for records and information.
• Performs related work as required. 

• At least three (3) years of full-time, or equivalent part-time, professional or technical experience in management analysis, procedures analysis, methods analysis, work simplification, or value analysis.
• Experience in the archives field preferred. 
• Ability to organize, research, and interpret records and submit written descriptions of records groups and collections and to work independently and to exercise initiative and judgment. 
• Ability to exercise good judgment and focus on detail as required by the job. 
• Ability to lift, move and shelve packed records storage boxes. 
• Knowledge of the appraisal, arrangement and description of archival records preferred.
• Practical knowledge of archival policies and procedures preferred. 
• Working knowledge of EAD and MARC preferred. Familiarity with Archives Toolkit and/or ArchivesSpace preferred.

Substitutions

• A bachelor’s​ degree in business or public management or administration or related fields may be substituted for two (2) years of the required experience. (Substitution is based on one year of such education for six months of the required experience.) Specialized course work in archives or records management or related field strongly preferred. 
• Appropriate educational substitutions may be made.
• Boston Residency Required 

Union/Salary Plan/Grand: SENA/MM1-4

Hours per week: 35