Records Management Intern, Grant Thornton, Arlington, VA
Posted April 4, 2019
Who is Grant Thornton?
Grant Thornton is a collaborative, entrepreneurial firm on the move! As part of a dynamic, global organization of more than 42,000 people serving clients in more than 120 countries, we have the agility and focus it takes to be a leader.
Founded in Chicago in 1924, Grant Thornton LLP (Grant Thornton) is the U.S. member firm of Grant Thornton International Ltd, one of the world’s leading organizations of independent audit, tax and advisory firms. Grant Thornton has revenue in excess of $1.56 billion and operates 58 offices across the United States with more than 565 partners and 8,000+ employees.
Grant Thornton works with a broad range of publicly and privately held companies, government agencies, financial institutions, and civic and religious organizations. Core industries served include consumer and industrial products, financial services, not-for-profit, private equity, and technology. Grant Thornton focuses on serving dynamic organizations that pursue growth holistically – whether through revenue improvement, leadership, mission fulfillment or innovation.
We are committed to capitalizing on our strengths and serving dynamic organizations that share our values and drive. Our global values of collaboration, leadership, excellence, agility, respect, and responsibility (“CLEARR”) guide our behaviors and fuel our ambition to be the firm that makes a difference every day.
We provide companies with the guidance that they need to help run their businesses, establish robust internal controls, use information effectively and improve performance. These services include compliance, consulting services, information technology solutions, forensic accounting and investigative services, recovery and reorganization, tax preparation, and valuation, to name a few.
What is Internal Client Services (ICS) at Grant Thornton?
Grant Thornton’s Internal Client Services line is the backbone to Grant Thornton’s business operations. The people of our ICS workforce play a leading role in our strategic and operational excellence, acting as the agents of change within Grant Thornton itself. ICS equips Grant Thornton client-facing employees with the support and resources they need to provide clients with responsive and innovative approaches to managing their business. Grant Thornton’s ICS employees are situated in all of our offices across the country and they work in a wide range of internal support areas including: human resources, marketing, sales, accounting, finance, legal, information technology, facilities and services, purchasing, and strategic learning. Grant Thornton’s ICS group assists our firm in providing thought leadership, knowledge management, and stewardship while placing a positive impact on Grant Thornton’s ability to deliver exceptional client service and grow as a business.
Why become an Information Governance Intern at Grant Thornton?
The intern will help the Information Governance team handle a heavier-than-usual workload due to three concurrent major projects (BRR and Collabmail deployment; development of a new hard copy records management system; and development and deployment of governance controls in Office 365) while also ensuring that operational responsibilities continue to be addressed.
Anticipated Responsibilities Include:
- Update configuration of Business Records Repository sites as needed (Record Series assigned to each BRR site, access rights, Records Stewards assignments)
- Identify boxes and files eligible for disposition and submit destruction orders to Iron Mountain
- Monitor destruction requests submitted to Iron Mountain to ensure complete and accurate disposition
- Update records retention schedule software based on input from latest regulatory changes and business requirements
- Conduct an assessment and clean-up of the Information Governance SharePoint site
- Review and update the Information Governance Canvas site
- Monitor Information Governance email inbox for queries
- Assist in implementing retention and governance controls in Office 365
- Assist in planning for a firmwide annual file review process
- Assist in preparing for deployment of a new hard copy records management system
Additional Job Responsibilities Include:
- Identifying and carrying out other projects as assigned
- Collaboratively working with client team members while building rapport and strong client relationships
What are we looking for in an Intern?
Interested candidates should display an affinity for learning and problem-solving skills. Interested candidates should be self-starters and should demonstrate strength in or a desire to build skills related to Grant Thornton’s core values of: Collaboration, Leadership, Excellence, Agility, Respect and Responsibility. This position is full-time, and will take place from June-August at the rate of $25/hr.
- Pursuing or recently completed a Master’s degree that includes coursework in archives and records management; prefer 1+ year of study completed
- Major and overall GPA of 3.0/4.0
- Working knowledge of records management theory and practice
- Familiarity with records retention schedules
Although this position is advertised as being in Arlington, VA, we could also accommodate someone who prefers to work in Chicago, IL.
Skill Requirements:
- Excellent analytical, communication (written and verbal) and interpersonal skills
- Strong technical aptitude, analytical, and problem-solving skills
- Competency in business computer skills
- Ability to perform highly detailed tasks
- Ability to work in a collaborative team environment and independently
- Enthusiasm to learn through a combination of structured, on-the-job and self-directed training.
- Ability to work efficiently and effectively in a complex team environment
- Desire to pursue a career in records management or information governance
- Database design knowledge and skills are a plus
- Prior experience working in an office setting is a plus
Training:
Grant Thornton LLP provides both local and national training programs related to an individual’s job responsibilities. We are committed to ongoing professional development and we encourage individuals to attend outside training seminars.
Benefits:
Grant Thornton LLP offers an outstanding opportunity for career growth and development, an attractive compensation and incentive program, generous benefits including immediate participation in our 401(k) plan, and a flexible work environment that offers individual enrichment opportunities in a team environment.
It is Grant Thornton’s policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability or any other characteristic protected by applicable federal, state or local law.
Application Instructions:
To view the full position and apply, please follow this link.
For any questions or concerns, please contact Victoria Mack at [email protected].