Multiple Positions, Sno-Isle Libraries, Multiple Locations, WA
Posted January 23, 2019
ABOUT US
Sno-Isle Libraries is a large, two-county district in the beautiful North Puget Sound region of Washington State. It encompasses rugged timberlands and suburban centers, rolling farmlands and ocean vistas. Set in the fastest-growing corner of the state, Sno-Isle Libraries serves 728,745 residents in Washington’s Snohomish and Island counties through 23 community libraries, online services, and Library on Wheels. Learn more at sno-isle.org.
THE APPLICATION PROCESS
** Sno-Isle employees MUST apply through Paycom to be considered as an Internal candidate **
Applications time out after 30 minutes. It is recommended that you save often, or copy and paste your supplemental question responses from a Word document to ensure no progress is lost.
Use your PayCom Username to create your profile. Apply through the Job Opportunities option located on the PayCom homepage. Online applications must be submitted by 9:59 p.m. on the closing date. Incomplete applications may disqualify you. Resumes and letters of interest are encouraged and should be attached during the application process and will not be accepted as a substitute for a completed Sno-Isle application. Questions may be directed to Human Resources at:
Sno-Isle Human Resources
Marysville Service Center
7312 35th Avenue NE
Marysville, WA 98271-7417
Phone: 360-651-7000
Fax: 360-651-7151
TTY: 800-647-3753
Applications will be screened and applicants who best match the needs of posted positions will be contacted by phone if selected for an interview. The hiring process can take a minimum of 4 to 8 weeks. Applicants who need accommodations during the application or interview process should contact the Human Resources Department (360) 651-7000.
Positions located at a community library location may include morning, afternoon, evening, and weekend hours including Sundays. A successful candidate may be required to adapt to future schedule and location changes depending on library needs.
All offers of employment are conditioned on the provision of satisfactory proof of applicant’s identity and legal authority to work in the U.S. Offers of employment are also conditioned on Sno-Isle’s receipt of satisfactory responses to reference requests and a criminal background check, when required.
Communications Specialist
Pay Range: $27.89 – $38.35 Hourly
Hours per week: 40
Job Requisition: 15439
Closing Date: February 3, 2019
Job Summary
Plan, develop, create, deliver and communicate consistent and timely content, special events and information to raise awareness, educate and connect library customers and other audiences to the library, its mission and strategic objectives.
Essential Functions
Develop, organize and implement informational initiatives and communication strategies aligned with content and messaging calendar.
Collaboratively develop, create, coordinate, deliver and provide input on content for various internal and external communications channels and traditional or e-published materials.
Support time-sensitive information needs for media and public records requests.
Support communication needs of senior leadership and managers.
Coordinate, edit and advise on content assigned to or produced by other Sno-Isle Libraries employees, as well as external contractors and vendors.
Assure that created content complies with established library district brand voice, style guidelines and standards.
Library Associate, PERS Eligible
Location: Snohomish
Pay Range: $24.84 – $34.04 Hourly
Hours per week: 40
Job Requisition: 15425
Closing Date: February 3, 2019
This position may include morning, afternoon, evening, and weekend hours including Sundays. Successful candidate may be required to adapt to future schedule and location changes depending on library needs.
Job Summary
Perform skilled paraprofessional library support services to contribute to the Library District’s effective operation.
Essential Functions
Provide general, basic reference and information service by: assisting customers in the use of library facilities, equipment, resources, and services. Refer complex readers’ advisory and reference questions to a Librarian or appropriate staff member.
Provide courteous and efficient customer service by performing circulation desk tasks.
Create and present programming for all customer groups as assigned.
Develop program materials, including reading lists, promotional displays, and presentation materials.
Provide training to customers in basic library skills including the use of public computers, catalog and reference computers, Internet, and devices.
Assist customers in resolving technical problems or issues. Maintain and troubleshoot equipment utilized in a community library.
Perform other library support services including opening and closing buildings and assisting in maintaining the library in neat, clean, and orderly condition.
Perform collection maintenance activities through the use of reports and data, to include weeding the collection for condition as well as reallocation of library materials.
May be designated in charge of the community library in the absence of other supervisory staff or building manager.
Assistant to the Executive Director
Pay Range: $6,075.33 – $8,413.60 Monthly
Hours per week: 40
Job Requisition: 15322
Closing Date: February 1, 2019
Job Summary
Provides high level administrative support to the Library Executive Director, Board of Trustees, and Leadership Team. Incumbent operates in an environment characterized by involvement in broad system-wide issues and interaction with a variety of internal and external stakeholders on complex, confidential and sensitive matters. Performs a wide variety of administrative functions that affect District-wide issues which require the independent managing of multiple tasks and projects with competing priorities and deadlines. Other tasks include the screening and prioritizing of communications from external and internal sources, developing internal and external contacts throughout the organization and communities, and maintaining the administrative processes and public records for the Library District and Library Capital Facility Areas.
Essential Functions
Provides administrative support for the Executive Director to include calendar management, phone screening, both internal and external meeting scheduling, travel and conference arrangements, travel reimbursement preparation, correspondence and report preparation.
Provides administrative support for the Board of Trustees to include monthly Board meeting materials and agenda preparation, meeting minutes, record keeping, accuracy review of staff reports, distribution and mailing, incoming and outgoing correspondence, conference and travel arrangements, and expense report preparation.
Maintains positive relationships with community stakeholders, local government officials, and local library advisory boards and Friends groups.
May represent the Executive Director at meetings.
Provides Library District record maintenance to include the annexation agreements with cities, external contracts document log, central filing system, record retention, and information required for State audits.
Provides support for the Library District’s Capital Facility Areas (LCFAs) to include the coordination with County officials to schedule meetings, preparation of meeting agendas, meeting minutes, resolutions, and essential documents, as well as record management and maintenance.
Works directly with attorney(s) to prepare official documents for LCFA governing bodies.
Provides grammatical and content editing of external and district-wide documents for Communications Director, Administrative Services Director, and other departments.
Prepares worksheets, tables, and makes statistical calculations for budget documents and other financial records.
Develops and maintains District-wide stakeholder contact database to include data gathering, analysis, and report preparation.
Initiates projects, research assignments, budget management, administration procedures and activities as well as the production and review of documents, reports, and financial information for the Executive Director as directed.
Ensures that stakeholder information is passed from or to the Executive Director accurately and in a timely manner and that those important decisions/actions are not delayed or mismanaged.
Collection Services Manager
Pay Range: $8,892.00 – $12,493.87 Monthly
Hours per week: 40
Job Requisition: 15159
This position will remain open until sufficient qualified applicants are received. To ensure first consideration, please submit your online application by January 13, 2019.
Sno-Isle Libraries seeks a self-motivated professional who is an innovative thinker and a strong communicator for the position of Collection Services Manager. This position will provide leadership and support to the Collection Services staff to ensure that the quality and timeliness of collection services align with the Library’s strategic priorities.
Sno-Isle Libraries is a large, two-county library district in the beautiful north Puget Sound region of Washington State. District boundaries stretch from rugged timberlands to suburban centers, from rolling farmlands to the ocean vistas. Set in the fastest-growing corner of the state, Sno-Isle Libraries is home to a 1.2 million-item collection, serving more than 750,000 residents through 23 community libraries, a bookmobile, outreach services, and our website at www.sno-isle.org.
Job Summary
Direct the system-wide service for developing library collections by overseeing the selection, ordering, and cataloging of library materials and resources to assure that the collection meets the intellectual, recreational and learning needs of the geographically diverse communities served by the Library District.
The position is accountable for assuring the fiscal soundness of the materials budget and the Collection Services unit. The position also serves as consultant to all district librarians and staff responsible for the maintenance, promotion, display, and organization of the Library District’s collection. The position also provides expert advice and assistance to staff who manage collection-related enterprise systems.
Essential Functions
Provide leadership and direction in the management of the Library District’s materials selection and collection development service. This includes: directing and performing district-wide community needs analysis and collection assessments; supervising selectors’ work to ensure that sound selection decisions are made; coordinating the development of collections for new or expanded library buildings; assisting and advising on the development of policies for selection of materials; guiding library staff on maintenance, assessment, and organization of local collections.
Provide effective leadership and direction including establishing, encouraging, and monitoring expectations for all Collection Services staff to assure excellence in the quality and timeliness of collection services that support the Library’s mission, vision, and strategic priorities. This includes: interviewing, selecting, and training staff; scheduling and assigning staff to assure optimum service levels and uses of staff skills and abilities; coaching staff and arranging for or giving continuing training to enhance their capabilities and to enhance quality of service; and applying Library District personnel policies and procedures.
Assure the sound stewardship of budget resources for Collection Services, including working with the Director of Technical Services to develop and manage the annual materials budgets. Oversee all Collection Services budgets including the reconciliation of budget expenditure reports with the general ledger, and initiating corrective action as needed.
Analyze and evaluate department workflows and adjust priorities for staff to maximize operational efficiencies. Align priorities and work plans with the Library’s strategic focus.
Respond to internal and external customers regarding collection inquiries, concerns, and Requests for Reconsideration of Library Materials.
Support the Library District by acting as a strategic Collection Services resource for community libraries staff. This includes: overseeing effective data analysis on collection size and use, using statistical tools provided by the Library District, providing training and coaching for staff to develop, maintain, and market attractive and well-used collections, and consulting with library staff on the evaluation and internal organization of and space planning for collections in new and existing community libraries.
Represent the Library with stakeholders, such as Library Boards, Friends, and other groups, as well as vendors and other library organizations about collection Services.
Page *Continuous* Job 12201
Sno-Isle Libraries is accepting applications for Page positions on a continuous basis. Based on the need for positions or the functionality of this posting, we may suspend or discontinue it at any time.
This position may include morning, afternoon, evening, and weekend hours including Sundays. Successful candidate may be required to adapt to future schedule and location changes depending on library needs.
About the Process:
Please indicate your interest in specific community libraries by selecting them in the application’s supplemental questionnaire. Those who are invited to an interview will be contacted by phone. Successful incumbents will be placed in a retained pool and remain there until a position becomes available.
Job Summary
The Page II position will perform sorting, shelving, locating, materials movement and library support tasks at a community library to contribute to its effective operation.
Essential Functions
Provide effective and efficient library support services to include collecting and sorting by classification returned materials from book drops and circulation areas as well as shelving and retrieving materials.
Perform basic circulation support duties, other than direct customer service.
Assist in maintaining the library’s shelved materials areas and reading rooms in neat, clean and orderly condition.
Assist with shelf readings as assigned.
Assist with general clerical support to include assisting with the operation and maintenance of equipment as well as photocopying and distributing materials.