Technical Services Librarian, Ropes & Gray LLP, New York, NY
Posted November 7, 2018
About Ropes & Gray
Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.
We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s global, 24/7 business environment. Our collaborative approach gives our clients–which include many of the world’s most respected companies and institutions–ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.
With an international presence, we focus primarily on the asset management, technology, life sciences, health care and real estate industries. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions and individuals.
We have consistently been recognized for our leading practices in many areas, including private equity, M&A, life sciences, health care, finance, investment management, hedge funds, tax, real estate, intellectual property, commercial and securities litigation, government enforcement, antitrust, and privacy and data security.
Ropes & Gray is an equal opportunity employer.
JOB SUMMARY:
Working independently and under the direction of the Manager of Library Services, this position substantively contributes to the Library’s Technical Services/Electronic Services team in the core areas of acquisitions, financial recordkeeping, collection management, cost control and reporting, contract negotiation, cataloging, and resource access. Will expertly utilize all facets and functions of the integrated library system and address any problems with the system with the appropriate internal and external personnel.
ESSENTIAL FUNCTIONS:
- Manage vendor relationships for both print and electronic resources; place and track orders and record receipts; coordinate desk copy program, with support from Technical Services staff; assist in formulating annual desk copy policies; contact users for information on billable expenditures; track expenditures for budgeting purposes; resolve issues with vendors, including returns and refunds.
- Review vendor proposals and participate in contract negotiations. Make recommendations for proposal terms in keeping with the needs of the firm’s users and cost-control efforts.
- Collaborate with research staff and management on collection management. Lead collection management projects in all domestic and international offices. Using expert knowledge of collection management principles and the firm’s stakeholders, make recommendations for improvements to organization and development.
- Collaborate with electronic services staff and management on cataloging and resource access and arrangement on the InfoNet and mobile devices. Lead cataloging projects; maintain records. Using expert knowledge of cataloging and arrangement principles and of the firm’s user populations, make recommendations for cataloging and access improvements.
- Make recommendations and contribute to decisions regarding cost control and cost recovery, including balancing collections and carrying out cancellations and returns and making recommendations to procedures to improve cost recovery.
- Train Technical Services library staff on cataloging, acquisitions, and collection management. Write documentation on procedures, including instructions for staff.
- Assist the Research Services team with reference and research appropriate to skill level.
- To meet the financial reporting needs of administration, prepare expenditure reports and financial predictions.
- Obtain documents through interlibrary loan and from document suppliers.
- Perform administrative duties, including regular activity reports and billing research time.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- M.L.S. from ALA-accredited library school required.
- Minimum five years of law library experience required. Minimum three years of law firm library experience strongly preferred.
- Demonstrated expertise in collection management and resource arrangement, acquisitions, and cataloging.
- Demonstrated expertise in creating, using, and reporting collection, acquisitions, and cataloging data in automated library systems.
ESSENTIAL CAPABILITIES:
- Ability to keep up with new materials, changes in resources and techniques, and shifts in information demands; resourcefulness in obtaining needed materials and information.
- Excellent interpersonal, presentation and communication skills; willingness and ability to actively contribute to project teams, as well as work alone; expected to interact frequently with attorneys, vendors, and staff.
- Ability to prioritize tasks and manage time well.
- Commitment to providing high-quality library service to a large group of demanding users in a fast-paced business environment.
- Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
- Ability to plan, organize and carry out multiple related activities.
- Ability to work in a multi-office environment.
- Ability to work effectively in a culturally and educationally diverse environment.
- Must pay attention to details and have the ability to follow up and follow through.
WORKING CONDITIONS:
Normal office environment. Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
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