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Administrative Coordinator, Colby College Museum of Art, Waterville, ME

Posted August 20, 2018

Established in 2017 through the extraordinary gift of Peter and Paula Lunder, the Lunder Institute for American Art will create a unique forum for scholarship, creative works, dialogue, and mentorship among visiting scholars and artists, Colby faculty and students, and local and global communities; facilitate institutional exchange in the United States and internationally; and train future leaders in the field of American art through the Colby Museum and partner institutions around the world. The Lunder Institute will be integrated into the academic mission of Colby College and the Museum and is poised to become a preeminent research center for American art. A major mission of the Lunder Institute is to make connections between American and global art, inspiring an interchange of ideas between places and cultures and opening up new models for scholarly and creative engagement and production. It is also committed to multi-disciplinary, multi-genre exchange, allowing artists and scholars from a broad range of backgrounds and areas of expertise to engage in shared inquiry and dialogue. 

To advance critical and creative research in American art and related fields, the Institute will host a residential program for scholars and artists on campus and in downtown Waterville. Summer and academic-year residencies, ranging from several days to a year, will be offered to graduate students, scholars, curators, and emerging and internationally renowned artists who could develop new site-specific works on campus and in the community. The Lunder Institute’s activities also will include an exhibition program, a robust publication program and the organization of major multi-disciplinary symposia.

Reporting to the director of the Lunder Institute and working closely with the directors team, the administrative coordinator will offer vital coordination of Lunder Institute programs including summer residencies and fellowships as well as public programming and will manage day-to-day operations and administrative functions. The administrative coordinator will contribute to building relationships and extending the outreach efforts of the Lunder Institute to the broader community at Colby, local and regional communities of Waterville and Maine, and global partners, and will coordinate initiatives to build access to creative and scholarly content and create opportunities for engagement with diverse communities and audiences. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our College.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Coordinate and facilitate Lunder Institute symposia, workshops, residencies and artist convenings; manage the planning, logistics, and communications as needed
  • Manage administration, planning, logistics, and travel for Lunder Institute residency and fellowship appointments, collaborating with Lunder Institute, Museum, and campus administrative teams to facilitate artist and fellow visits and convenings
  • Create and maintain Institute programming schedule, working closely with Lunder Institute program director and the Museum’s Mirken senior coordinator of programs and audience engagement
  • Coordinate and provide support for Lunder Institute special events and public programs, including weekend and evening events
  • Serve as a visible and accessible representative of the Lunder Institute and maintain a significant presence for the Lunder Institute in 173 Main and in the community more broadly
  • Provide administrative coordination for Lunder Institute digital and print publications in collaboration with the program director and the Museum’s Barbara Alfond manager of exhibitions and publications
  • Manage and track budgets for Lunder Institute scholarly and creative projects, artist residencies and fellowships, and administrative operations, working closely with Lunder Institute directors, the Museum’s deputy director, the Museum’s executive assistant to the director, and campus administration
  • Provide administrative coordination and logistical support for artist-commissioned projects and scholarly and creative initiatives
  • Provide necessary data analysis to support assessment and evaluation of Lunder Institute programs and initiatives
  • Manage day-to-day administrative and operational functions and purchasing
  • Coordinate communications and support relationship building with existing and potential Lunder Institute institutional collaborators
  • Provide administrative coordination for grant-seeking, grant management, and reporting
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS:

  • Bachelor’s degree or the equivalent in education and experience
  • At least two years of relevant work experience in museums or cultural institutions, higher education, or community-based organizations
  • Experience working with public programming and events, with experience in scholarly or community-based initiatives preferred
  • Demonstrated ability to multitask in a fast-paced working environment
  • Talent for successful event planning
  • Strong critical thinking and problem-solving skills
  • Excellent written and oral communication skills
  • Exceptional interpersonal, organizational, and human relations skills
  • Ability and willingness to work with a diverse, highly academic community
  • Demonstrated ability to engage and work effectively with a diverse range of scholars, artists, and community makers and activists
  • Ability to build relationships and connect diverse audiences to Lunder Institute programs and initiatives

KEY RELATIONSHIPS:
The Lunder Institute administrative coordinator will work closely with the director of the Lunder Institute, program director, visiting distinguished artist and director of artist initiatives, and director of research, as well as the director of the Museum and staff, Colby faculty and students, and community partners and stakeholders.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. The position will be located at 173 Main Street in downtown Waterville. Evening and weekend work is required based on programming needs.
TO APPLY:
Interested candidates should apply electronically by clicking the “Apply Now” button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Lunder Institute Administrative Coordinator – Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855

EMPLOYMENT TYPE: Full time

Apply at: http://www.colby.edu/administration_cs/humanresources/employment/lunder_admin_coord_7_2018.cfm

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