Document Imaging Coordinator, City of Newton, MA

Implements City of Newton document imaging projects under the direction of the City Archivist and individual project supervisors.  Prepares files for the imaging process.  Implements the process for scanning a variety of documents and oversized plans.  Determines the correct settings to ensure quality of each document.  Performs other duties as assigned.

RESPONSIBILITIES

• Prepare files for the imaging process.
• Index scanned records, and analyze them for clarity and accuracy.
• Implement the process for scanning a variety of documents and oversized plans.
• Determine the correct settings to ensure qualify of each document.
• Examine scanned documents for clarity and accuracy.
• Perform document imaging and conversion tasks in accordance with federal, state and departmental quality control standards and procedures; ensure proper documentation and integrity of scanned images.
• Ensure completeness of files; research missing documents; remove non-essential material; prepare and organize documents to conform to quality control standards, office procedures and system processes.
• Attach the scanned record files to records in Community Plus and/or Laserfiche.
• May assist City staff with imaging and records processing.
• Performs other duties as assigned

QUALIFICATIONS

• Associates and one to three years of related experience and/or training or equivalent combination of education and experience.
• Two years document imaging, records management work experience, or other related work experience.
• A thorough understanding of electronic imaging processes and storage requirements.
• Knowledge of record keeping and office procedures and the operation of office equipment such as personal computers and computer software, data processing and/or scanning and scanners.
• Experience in an active records management program.

BENEFITS

• City Retirement (Mandatory)
• Deferred 457 Plans (Optional)
• Dental Insurance
• Flexible Spending Accounts
• Health Insurance
• Metro Credit Union
• Tuition Reimbursement

Apply here.