Acquisitions Manager, Iwasaki Library, Emerson College, Boston, MA
Posted June 12, 2018
The Acquisitions Manager is responsible for the acquisition of books, serials and e-resources for the Library and for monitoring and reconciling transactions in all library budget lines. The person in this position works closely with library selectors and commercial vendors to implement and maintain efficient and cost-effective processes and procedures. She/he spends the Library’s acquisitions budget, orders and processes invoices for library supplies and operating expenses and resolves ordering, receiving and billing discrepancies.
This position is full-time (36.25 hours/week), exempt staff. It is covered under Service Employees International Union (SEIU), Local 888.
Qualifications
Required
- Bachelor’s degree
- Ability to operate a computer
- Experience with book vendors and online ordering systems such as GOBI or OASIS
- Experience creating and maintaining budget spreadsheets
- 2-4 years library or related experience with Acquisitions responsibility, preferably in an academic setting
- 2-4 years experience managing an organizational budget, preferably in an academic setting
Preferred
- Integrated Library System knowledge, such as Endeavor, especially acquisitions module
- Familiarity with Banner, Workday, or similar enterprise management system
- Familiarity with Books in Print, Amazon, and OCLC Connexion
Duties
Perform or facilitate cost-effective ordering and receiving of all Library materials including, but not limited to, books and e-books, direct-order materials, and rush reserve items, in collaboration with Access Services staff and the Assistant Director for Research and Collections. Establish automated work priorities, processes and procedures using EBSCO/YBP Gobi and other bibliographic utilities and technology. Provide training for and serve as the primary contact for all acquisitions-related questions and processes as necessary. Compile monthly and annual statistical information.
Monitor financial transactions and expenditures for all library budget lines by accessing College’s administrative reporting system on a regular basis, maintaining an internal library spreadsheet, and identifying and correcting any discrepancies between the two. Follow up with appropriate College departments or vendors to resolve any errors, discrepancies or claims of non-payment. Assemble backup for monthly P-Card statements as needed and charge against appropriate budget lines. Prepare updated budget reports on a regular basis so the Director will have a firm idea of where the budget stands at any given period of time.
Maintain financial records by processing purchase requisitions, expense reimbursements, and invoices for all Library departments using the College’s enterprise management system.
Facilitate the transition from print to electronic formats by managing and maintaining periodical subscriptions in all formats and establishing and maintaining access to individual electronic journals. Work with vendors and consortia representatives to acquire individual e-book titles and maintain access to them.
Ensure the quality and accuracy of the acquisitions and serials database through the implementation and ongoing monitoring and maintenance of acquisitions-related and electronic resource management software. Collaborate with library staff on bindery and lost, missing and damaged books procedures and other projects as needed. Participate in FLO consortium meetings and training sessions.
Establish vendor accounts, resolve ordering, receiving and billing discrepancies, and ensure effective expenditure of the teaching materials budget. Work with vendors and consortia representatives to negotiate discounts and implement procedures for the automated purchase, receipt and claiming of all library resources.
Additional Information
Emerson College believes diversity enriches the educational experience by providing students with the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity in the curriculum, in our co-curricular offerings, and all other aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society.
Emerson College does not discriminate on the basis of sex/gender in its educational programs or activities. Emerson has designated the Associate Vice President, Title IX, and Clery Coordinator to respond to inquiries regarding the College Sexual Misconduct Policy. The Title IX Coordinator may be reached at 8 Park Plaza, Transportation Bldg, Room 230 Boston, MA 02116; Telephone: 617-824-8999; email: [email protected]
In accordance with the federal Clery and Campus SaVE Acts, Emerson College commits to providing all current and prospective students and employees with access to the annual campus security reports for each of our campuses. This report may be accessed from the Emerson College Police Department website.
Salary: Grade 15 (https://www.emerson.edu/
For full posting and to apply: https://emerson.peopleadmin.
Please use web-based system for application, with cover letter and résumé, as required. This system can, with permission, access LinkedIn profile to fill in portions of application form. Please do not apply via email.