Data Manager, Community Action Agency of Somerville, Somerville, MA

Posted June 4, 2018

Job Title:        Data Manager

Supervisor:    Director of Development and Planning

Hours:            30 Hours per week

FLSA:            Exempt

Status:            Full-Time, Non-Union 

    

OVERVIEW:

The Data Manager oversees PROMIS and is responsible for compliance monitoring, planning and reporting, and ensures that established timelines are met, and that efficient processes related to collecting, synthesizing and reporting various data are established and maintained. Ongoing responsibilities include assessment of existing program monitoring and tracking mechanisms, development of comprehensive data and tracking systems, and synthesis of program data for operational, planning and grant writing purposes. The Data Manager supports program level strategic objectives and assists in leading key program planning activities including the Self-Assessment and the Strategic Plan, and assists with grant writing as needed.

RESPONSIBILITIES:

• Achieve and maintain expertise in all aspects of the PCAP software’s capabilities and limitations.
• Ensure that the software is reliable, stable, and meets agency, contractual, Head Start and Massachusetts Department of Early Education and Care requirements.
• Serve as the primary contact for with the software vendor in order to maintain software, facilitate updates, and to use all software features to their fullest potential.
• Maintain and update PCAP Procedure Manual as needed.
• Ensure integrity of information contained in all database systems utilized to track child, family and staff information.
• Oversee the collection of information for required reports, such as those required by state and federal funding sources.
• Provide leadership and work with program managers to ensure that data is used effectively to inform and enhance the required Head Start planning process.
• Serve as point person for program managers regarding inputting and reporting data relative to child, family and staff information; develop and maintain evaluation metrics, methodologies, tools and protocols in coordination with managers.
• Produce annual Head Start Program Information Report (PIR) data; run, analyze and summarize child outcomes data on TSG.
• Plan and oversee staff training; monitor accurate and consistent data entry and reporting.
• Build and maintain productive relationships with staff members and providers.
• Process all information concerning the Child and Adult Food Program; electronically transfer the food program data to the state office, including monthly billing.

 

QUALIFICATIONS:

• B.A. in applicable field of study;
• 3-5 years’ experience management experience.
• Familiarity with Head Start Performance Standards, Department of Early Education and Care Regulations, Department of Children and Families’ program requirements, and the Head Start planning process.
• Advanced organizational and analytical skills (qualitative and quantitative); ability to identify key points/trends, and develop succinct summaries of findings.
• High proficiency with software such as Access, Excel and other analytical tools; ability to manage and maintain large amounts of data.
• Knowledge of research methodology, principles and procedures,; aptitude for learning and using databases and software.
• Excellent oral and written communication skills.
• Ability to effectively work both collaboratively and independently in a fast-paced and diverse environment;
• Multi-cultural competence and sensitivity to the needs of families with lower incomes.

 

Interested applicants should submit cover letters and resumes to:  [email protected]