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Research Services Assistant, Mintz Levin, Boston, MA

Posted May 9, 2018

Job Title: Research Services Assistant

Law Firm: Mintz Levin

Location: Boston, MA

Please Apply Online: https://careers.mintz.com/viRecruitSelfApply/ReDefault.aspx?FilterREID=3

Under the direction of the Director of Research Services, the Research Services Assistant works to provide quality support to the Director and the Research Services team. The Assistant will provide daily administrative support to the Director and work on regularly scheduled and ad hoc projects for the team.

 
Responsibilities:

  • Participate in the maintenance of the department intranet pages.
  • Coordinate the logistics of vendor training for the department and for attorneys.
  • Maintain the organization of departmental documents.
  • Track regularly scheduled activities. Assist with and monitor status of team tasks, completion of regular department activities, as well as special assignments.
  • Maintain department contacts list.
  • Maintain and oversee department contacts, calendars, activities and vacation schedules.
  • Organize and set up internal and external department meetings.
  • Assist with creation of department research guides and practice support materials.
  • Assist with development and maintenance of tracking software applications.
  • Assist with a variety of data collection projects.
  • Provide back up support for basic document retrieval functions.
  • Provide back up support for invoice management.
  • Assume additional responsibilities as requested.

 

Qualifications:

  • Bachelor’s degree required.
  • 1+ year of administrative assistant experience within a law firm or professional services environment is strongly preferred.
  • Possess excellent written and verbal communication skills.
  • Strong organizational and administrative skills.
  • Excellent attention to detail and ability to execute through to completion.
  • Creative problem solving skills, reasoning ability, and logical thought process.
  • Ability to work under pressure, prioritize competing demands, and meet various deadlines.
  • Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
  • Ability to work independently and as part of a team.
  • Outstanding sense of customer service.
  • Enthusiastic, proactive, and positive attitude.
  • Ability to handle confidential matters with discretion.
  • Must be self-motivated to produce quality work.
  • High level of integrity and honesty.
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
  • Flexibility to work overtime when necessary.