Records Manager, Sedgwick County, KS
Posted April 20, 2018
Sedgwick County Kansas is looking for a new Records Manager. If you or anyone you know might be interested in this position please share this posting.
Employer: Sedgwick County
Division: Division of Information Technology & Support Svcs
Job Title: Records Manager
Salary: $42361.28 Annually
To receive Veterans’ Preference, you must supply a copy of your DD214 to the Human Resources department at Sedgwick County after applying.
Job Description:
Job Objectives:
Manages the County’s Records Management program, as set out in the County Records Management Policy. Develops, proposes and implements subsidiary policies to extend the Policy to all types of e-records. Works closely with elected officials and all other customer departments to implement Policy, so as to effectively and efficiently manage records throughout their life cycle, from creation to ultimate destruction or archival retention, and in meeting the diverse needs of citizens, policy makers, management and administrative users for access, preservation and disposal. Presents the Records Management class and maintains class content. Develops new records series and records retention schedules, when needed, together with customer departments, Legal counsel and other stakeholders, and propose to State Records Board for inclusion on State’s schedule for local governments. Provides leadership for County inactive physical records storage and archival preservation. May serve as the Freedom of Information Officer for Sedgwick County Government (a role set out in the Kansas Open Records Act) and manage the KORA compliance program with guidance of Legal counsel.
Essential Job Functions:
Manage Records Management programs to cost effectively store, provide access, retain and dispose/archive records consistent with County policy and State law.
- Seek to reduce physical volumes stored and costs of commercial records storage.
- Maintain control procedures to restrict access to authorized employees for stored records.
- Monitor and maintain Courthouse Records Center security access records for KCJIS, HIPAA, PCI-DSS and other purposes.
- Participate in developing and implementing systems to manage e-records as e-records and apply retention scheduling to e-records.
- Present the Records Management class twice each year to County and City of Wichita employees.
- Supervise subordinate staff in operating the Courthouse Records Center and County Archives.
Develop, propose and implement policy, procedures and processes to apply the same standards to e-Records as apply to physical records for retention and disposition.
- Develop, propose and implement subsidiary policies for managing all forms of e-records consistent with the Records Management Policy, State law and best professional practices.
- Implement and maintain the revised Electronic Records Systems Validation (ERSV) policy and process to implement Records Management for e-records resulting from scanning paper source materials.
Collect archival records and other materials that tell the story of Sedgwick County Government and make these materials accessible to researchers, both internal and external.
- Acquire new materials through outreach to County departments and elected offices for preservation and access.
- Arrange and describe collections through creation of box inventories and finding aids.
- Preserve existing collections using technologies such as scanning to create accessible copies, while protecting original materials.
- As requested and when appropriate, provide other community outreach.
Competencies:
Analytical Thinking: Works systematically and logically to resolve problems, identify causation and anticipate unexpected results. Manages issues by drawing on own experience and knowledge and calls on other resources as necessary.
Decision Making/Problem Solving: Breaks down problems into components and recognizes interrelationships. Makes timely sound, well-informed, objective and appropriate decisions. Compares data, information, and input from a variety of sources to draw conclusions. Takes action that is consistent with available facts, constraints, and probable consequences.
Presentation Skills: Effectively presents ideas, information and materials to individuals and groups. Effectively prepares and provides structured delivery; facilitates workshops or meetings in a structured manner, can facilitate and manage group process. Is effective in a variety of formal and informal presentation settings; commands attention and manages group process during the presentation; is cognizant of audience response and able to adapt content and style accordingly.
Strategic Planning: Understands how an organization must change in light of internal and external trends and influences; keeps the big, long range picture in mind; builds a shared long-range organizational vision with others. Committed to course of action to achieve long-range goals and influences others to translate vision into action.
Teamwork: Participates as an active and contributing member of a team to achieve team goals. Works cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishments
Job Standards:
Minimum Qualifications
Educational Requirements: A Master’s degree in Public Administration, Political Science, Business Administration, History or Library/Information Sciences or equivalent.
Years of Experience: At least five years progressive experience in public services serving in responsible management and/or administrative roles at any level of government, with at least three years in role(s) directly relevant to Records Management and Archives.
License, certifications, etc.: Must complete training and obtain/maintain license to operate the County Courthouse forklift.
Preferred Qualifications
Educational Requirements: Relevant Master’s degree, specifically Master of Library Science (MLS), Master of Library and Information Sciences (MLIS), Master of History with archival training coursework or equivalent. University courses and/or professional seminars in e-records management concepts, issues and best practices, including AIIM professional certificate programs.
Years of Experience: Three or more years of relevant experience in both public and private sectors in environments providing direct experience in actively creating, maintaining and using records. Direct professional work experience in managing e-records.
License, certifications, etc.: Certified Archivist (CA), Certified Records Analyst (CRA) or Certified Records Manager (CRM)
Physical Requirements of Position:
- Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.
- Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
- Kneeling. Bending legs at knee to come to a rest on knee or knees.
- Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
- Pulling. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
- Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
Must receive training and obtain license to operate forklift; proficient in Microsoft Suite.
Usual working days/hours: M – F, 8:00 a.m. to 5:00 p.m.
Location of work: Sedgwick County Courthouse, 525 N Main
The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
*Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice*
*This position may be filled or closed to further application without notice. Must be at least 18 years of age to work for Sedgwick County*
It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Crissy Magee, Sedgwick County ADA Coordinator, by phone (316) 660-7056, TDD (Kansas Relay at 711 or 800-766-3777), or email at crissy.magee@sedgwick.gov. Do not send resumes or application status request or employment questions to this email or phone number. This information is provided only for those requiring ADA assistance. Applications must be submitted on www.hrepartners.com. You will be contacted should the department feel that you are a qualified candidate. Sedgwick County will prohibit the hiring of spouses and/or immediate family members within the same department, but not within the County structure.
Vacancy Number: 20001798
Open Date: 4/19/2018 12:00:00 AM
Close Date: 5/19/2018 11:59:59 PM
Please apply through HRE Partners. Job description and the instructions to sign up are at the link below. www.hrepartners.com/jobdetail