Administrative Assistant, Picker Art Gallery, Hamilton, NY

Posted April 6, 2018

Responsibilities include coordination of the daily operations of the department.

Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO’s and requisitions and submitting for timely payment.

Minimum Qualifications:

• A minimum of two years of relevant office and/or other relevant professional experience.
• A Bachelor’s degree is preferred, or a combination of education and experience from which comparable skills have been attained.
• Flexibility and the ability to manage multiple tasks and priorities is crucial, as well as the capacity to work with a sense of urgency as required.
• Strong customer service experience and the ability to professionally greet visitors, serve as a resource and coordinate requests with multiple stakeholders including students, faculty, Colgate staff, donors, alumni, board members, artists, and scholars is critical.
• Strong interpersonal skills as well as superior verbal and written communication skills.
• Solid skills and experience with Microsoft Office Suite, Excel, etc. as well as the ability to cull and consolidate data for reports.

Apply Here: http://www.Click2Apply.net/k5bt4skcvz5m8w9z 

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