Assistant Library Director, Leominster Public Library, Leominster, MA

Posted March 26, 2018

Assistant Library Director

Department:	Library	Wage:	S-8 $63,991 – $82,587
Reports to:	Library Director	Union:	Non-Union
Effective:	Jan 2018	Location:	Library
FLSA Status:	Exempt	Full Time:	M-F

GENERAL SUMMARY:

Professional, administrative and managerial work assisting the Library Director with the administration of the programs and operations of the public library. Acts as Director in the Director’s absence

SUPERVISION:

Works under the direction of the Library Director. Performs day-to-day tasks with a high degree of independence, supervises the activities of staff and volunteers. Work involves a variety of highly specialized work tasks with many details to monitor and manage. While guidelines are available, the Assistant Director must rely on advanced education and training, experience, good judgment, and specialized research skills to maintain a high quality level of service.

Complex and responsible duties require initiative and independent judgment to establish work plans and priorities, using and/or modifying established procedures to complete the work in accordance with established policies and standards.

SUPERVISORY RESPONSIBILITIES:

Supervises part-time staff and volunteers. Supervises all staff in Director’s absence.

ESSENTIAL JOB FUNCTIONS:

Assumes the duties and responsibilities of the Library Director, in his/her absence.
Develops and maintains attendance records and weekly schedules for library personnel.
Manages the Gifts and Donations program.
Assists in budget preparation, negotiation of expenditures, and grant writing.
Assists with the management of the library facility.
Acts as the liaison to the Friends of the Library, by developing annual programming budget, providing support for fundraising activities, and overseeing the bi-monthly publication of its newsletter.
Assists the Director in the planning, implementation, and evaluation of long and short term goals and objectives.
Plans, organizes, and implements special projects as needed or determined by the Director.
Compiles periodic statistics and assists the Director in preparing the ARIS report.
Assists with development of policies for presentation to the Board of Library Trustees.
Attends monthly Board of Trustees meetings as needed.
Prepares statistical and narrative reports of some complexity for Director.
Provides leadership in working relationships and communication, ensuring high productivity and quality public service; encourages initiative and creativity.
Ensures safe conditions for staff, public, and building operation. Takes appropriate action in building emergencies.
Delegates and assigns duties within the Library Department as required.
Assists in developing community awareness of library materials and services.
Keeps abreast of developments in the field of library science.
Promotes interest in library organizations. Attends meetings and participates in professional library organizations.
Represents the library at professional workshops or conferences pertinent to public library service, personnel issues, collection development, management, grantsmanship and publicity.
Interfaces with town representatives and officials to promote and coordinate public service campaigns and advocate for public library service.
Assists in the hiring of personnel.
Recommends the employment, promotion and retention of employees within the library.
Assists in planning and supervising in-service training courses for staff; directly supervises and schedules training for all personnel.
Assists in Collection Development and Collection Management as needed.
Creates or supervises appropriate exhibits and displays.
Develops reading, reference, and research materials through selection and purchase of books, materials and equipment as needed.
Prepares brochures, new releases, bulletins, posters, and other public relations materials to promote library services as needed.
Monitors technology and service developments in the library field, as well as changes in community needs and expectations.
Recommends technologies, programs and services to meet changing needs.
Covers any one of the public service desks when required.
Performs other similar or related duties, as required or as situation dictates.

Contacts (boards & committees, vendors, general public, etc.):

Extensive contact with library division heads, staff members, City departments, and Library patrons requiring patience, courtesy, and diplomacy. Extensive interaction with the public, City Departments, Boards and Committees, as well as City Departmental personnel and outside agencies. Extensive interaction with vendors, contractors, and paid performers. Represents Library organization at consortium meetings and on network, regional and state committees. Represents Library organization via professional affiliations and association memberships. Represents Library organization at the network, regional, state and national level.

Recommended Minimum Qualifications

Education and Experience

Master’s Degree in Library Science and three (3) years of public library experience is preferred.
Minimum three (3) years of progressively responsible library administrative experience.
Minimum three (3) years of supervisory experience.

A combination of education and experience that demonstrates the ability to perform the responsibilities of this position may be considered in lieu of stated education and experience requirements.

This position requires excellent verbal/written communication skills and excellent managerial skills to manage full and part-time employees. Working knowledge of budget management, experience with State and City-mandated reports, policy creation, and grant writing is preferred.

Bilingual abilities a plus.

QUALIFICATIONS:

Master’s Degree in Library Science and three (3) years of public library experience is preferred. Minimum three years of progressively responsible administrative experience, minimum three years of supervisory experience.

A combination of education and experience that demonstrates the ability to perform the responsibilities of this position may be considered in lieu of stated education and experience requirements.

Core Competencies

Creates and communicates clear expectations of employees
Fosters community and staff collaboration
Fosters and exhibits innovation and works to develop forward-thinking ideas, programs, and services for the library and the community
Training opportunities are more closely aligned with library and employee needs
Creates a learning organization
Improves customer service
Assists in developing effective hiring practices and succession planning
Creates organizational unity through shared vision and values
Strong personnel administration, fund accounting, and payroll experience.
Collection Development and management experience
Public relations and marketing experience
Ability to direct the work of professional and non professional staff.
Ability to interact tactfully and appropriately with library patrons, staff and community members and City officials.
Ability to establish and maintain an effective working relationship with superiors, subordinates, peers and the general public.
Ability to communicate clearly both orally and in writing.
Ability to work independently and manage numerous, diverse tasks. Ability to develop and implement policies and programs.
Excellent planning, organizational and management skills. Excellent customer service and communication skills. Excellent technology skills.

Requires a criminal records (CORI) check.

WORK ENVIRONMENT

Work is subject to frequent interruptions. Regular library schedule requires evening and weekend work.

The employee operates standard office and library equipment and systems.

The employee has regular contact with the public in-person, online, and by telephone. Other contacts are with library staff, other City employees, state and regional library systems and networks, City and state officials, and representative of a wide-variety of organizations with which the library maintains partnerships.

The employee has access to personnel records and confidential patron records.

Errors could result in delay or loss of service and financial loss.

WORKING CONDITIONS/PHYSICAL DEMANDS:

The work is carried out in conditions which can be affected by factors such as temperature and noise.

The position requires standing for two to three hours at a given time, moderate to continuous viewing of a computer screen, and using hands and fingers in activities requiring fine coordination or dexterity.

The position requires significant physical exertion characterized by activities such as repeated bending, reaching, climbing or walking and moderate lifting (up to 35 lbs.)

For more information, contact Wendy Hurley at [email protected].

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