Assistant to the Executive Director, Hingham Historical Society, Hingham, MA

Posted November 30, 2017

Assistant to the Executive Director The Hingham Historical Society is looking for an Assistant to the ED who will provide effective support in a well-organized and timely manner. This professional will manage a variety of tasks and projects related to the operations, collections and mission of the Society, its museum, archives and historic properties. Experience in a humanities or arts nonprofit strongly preferred. This role carries the responsibility of acting in the director’s absence.

Responsibilities:

• Executes substantive projects on a variety of matters, producing recommendations, reports and memos
• Develops and maintains an efficient, accurate documentation, scheduling and filing system
• Interacts effectively with staff, volunteers, the board, donors and others
• Organizes meetings and coordinates information dissemination
• Maintains confidentiality in all organizational, personnel and research matters
• Works closely in cooperation with the fundraising and development team
• Acts with common sense and diplomacy in the director’s absence
• Manages queries and requests from email, phone, mail and social media
• Using Quick Books, maintains the books, prepares payment requests and organizes monthly expense reports
• Creates, updates, and maintains database and spreadsheet files
• Organizes and maintains correspondence, including hard and electronic mass-mailings
• Identifies and reports/troubleshoots operating problems, as appropriate
• Takes and manages minutes, attendance lists, and follow-up actions, as needed
• Maintains and tracks supplies and contractor information Requirements
• BA and a minimum of 5 years professional work experience in a nonprofit business environment
• Experience in office management systems, policies and procedures
• Computer proficiency in Quick Books, PowerPoint, Excel, Word, Outlook
• Strong organizational skills and the ability to prioritize
• Excellence in written and spoken English
• Ability to monitor and troubleshoot office systems and applications
• Self motivated with strong common sense
• Able to act independently with a high level of professionalism
• Proficiency in working with financial records in Quick Books
• Ability to multitask and prioritize daily workload

Compensation: $40,000 annually. No benefits.

Application: Please send your resume and a writing sample to Alexandra Rollins [email protected]