Project Records Manager/Archivist, Harvard Library, Southborough, MA

Posted June 1, 2017

Duties and Responsiblities 

Reporting to the Senior Records Manager/Archivist, the Project Records Manager/Archivist participates in a Harvard University Archives (HUA) Records Management Services (RMS) team project to research, survey, appraise, minimally describe, re­house as needed, and transfer an extremely large quantity of nonpermanent and permanent University records created across the University over several decades and stored off­site at the Harvard Depository. This positon ends on June 30, 2018 with a possibility of renewal. Incumbent will: assess data quality; manually inspect records and make high level appraisal recommendations; update inventories, conduct research on Harvard departments and centers; apply records schedules where applicable; coordinate record disposition; and maintain statistics. The majority of material is 20th century paper with a minority of analog audio­visual records.

The Depository, located outside of Boston, is Harvard Library’s archival media storage and retrieval facility, including storage for Harvard’s temporary storage of non­current records. The climate­controlled Depository is a critical resource for students, faculty, staff, and researchers across the University.

• Assesses data quality in current inventories and updates disposition status
• Manually inspects selected records and makes high level appraisal records for both current information needs or historical purposes
• Based upon project criteria established by the HUA, identifies materials for immediate destruction, future destruction, or future transfer to the permanent collections of the Harvard University Archives
• Updates selected inventories for records eligible for transfer to HUA permanent collections
• Performs additional research on department and centers as needed, either remotely or at the Harvard University Archives
• Helps identify records against University records schedules, where applicable
• Coordinates with Senior Records Manager/Archivist, HUA/RMS staff, and staff at Depository to effect destruction or transfer
• Consults regularly with Senior Records Manager/Archivist to ensure project success
• Keeps statistics and contributes to monthly progress reports
• Attends in person and/or virtually Harvard University Archives staff meetings

Basic Qualifications

• Master’s degree in library science, information science, information management, or archival/records management or related studies required.
• 2 years of experience with institutional archives, or related records management/archives experience, preferably with 20th century records.
• Knowledge of records management, archival appraisal and de­accession processes essential.
• Knowledge of computer systems and databases, preferably MS Office applications including Excel and Access.
• Must be able to work at an office located at the Harvard Depository facility in Southborough, Massachusetts and come to work occasionally at the University Archives in Cambridge, Massachusetts.

Additional Qualifications

• Experience working with academic, business, or research records preferred.
• Excellent interpersonal and communication skills.
• Ability to work both collaboratively and independently and with a minimum of supervision.
• Communicates issues that affect plans, policies, and procedures in a timely manner.
• Flexibility and the capacity to thrive in a time­limited working environment.
• Handles confidential information in accordance with University, state, and national policies and regulations.
• This position requires lifting and moving boxes up to 40 pounds.

Additional Information

At the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide­ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success. We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society. Learn more about our contributions to the academic enterprise by visiting us at http://lib.harvard.edu/about­us and about the Harvard University community at http://hr.harvard.edu/why­harvard. The Harvard Library is a proud member of the ACRL Diversity Alliance.

Pre­Employment Screening Criminal Education Identity

Appointment End Date 30­Jun­2018

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law