Serials Assistant, Harvard University Fine Arts Library, Cambridge, MA

Posted April 15, 2017

15-17 hours a week 

The Fine Arts Library seeks a serials assistant to assist staff with the processing and physical management of FAL’s collections. Tasks include processing serials, book donations, auction catalogs, and other collection-related projects as needed.  Reporting to the Herman and Joan Suit Librarian, and working closely with the FAL Access Services Coordinator, the incumbent will work independently with minimum supervision and collaboratively with library staff and student workers.

Duties and Responsibilities:

• Checking in, processing, and shelving serials
• Processing serials and annuals for binding
• Creating and editing holdings and item records in the library management system
• Searching library catalog for book donations to identify duplicates
• Inventorying, processing, and shelving auction catalogs
• Processing of materials for offsite storage, including barcoding and placing in enclosures
• Coordinating transfers or disposition of duplicates and discards
• Providing clerical support to FAL staff and other duties, as assigned            

Basic Qualifications

• Bachelor’s degree and relevant library or archival experience (required)
• Basic familiarity with library descriptive standards (cataloging rules, subject headings, and classification schemes, etc.).
• Ability to manage digital and paper files and documents according to internal naming conventions in a networked environment.
• Ability to operate office machines, such as copiers and a variety of scanners.
• The ability to lift, carry, and position books and other materials weighing up 40 lbs.
• The ability to use desktop (keyboard, monitor, and mouse) and mobile computing tools, such as laptops and tablets. 

Additional Requirements:

• Pursuing or completed a Master’s degree in Library Science from an ALA accredited program (preferred).
• Familiarity with academic electronic resources preferred.
• Subject knowledge or interest in art history preferred, but not required.

EEO Statement:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To Apply: Please send resume and cover letter to [email protected] with “Serials Assistant” in the subject line.