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Head of Circulation, Pine Manor College, Chestnut Hill, MA

Posted March 17, 2017

Are you passionate about patron service in the library field? The Annenberg Library is seeking an innovative, collaborative individual to head up our Circulation department. We are a small, creative team looking for an applicant who shares our user-oriented and mission driven philosophy. The Head of Circulation is a key member of the library’s leadership team, who serves as a mentor to our student workers and supervisor to the curation of our dynamic range of collections.

Please send resumes and cover letters to the Annenberg Library Director: Sarah Woolf, [email protected]

DEPARTMENT: Annenberg Library
REPORTS TO: Library Director
STATUS: Full time

Position Summary: This position is responsible for several essential functions of the library. The Head of Circulation manages all aspects for the provision and supervision of circulation services, course reserves, network transfer, and interlibrary loan. Performs key roles in the library as liaison to the Pine Manor Business Office and the Minuteman Library Network (MLN) consortium. Stationed at our one-stop circulation desk as the front-end representative of the library. Will greet, answer questions and refer patrons to appropriate departments.

Circulation Responsibilities:

  • Acts as System liaison to the Minuteman Library Network
  • Develops, records, and implements circulation services policies and procedures with other staff
  • Manages and fills Interlibrary Loan requests for a state-wide Virtual Catalog service and ILL through the Commonwealth Catalog, Illiad, and OCLC Worldshare
  • Reaches out to Faculty about reserves needs on a semester basis; processes reserves and maintain records. Trains staff members to aid in reserves handling
  • Supervises and participates in shelving, stack maintenance, and coordinates maintenance of physical appearance of the library
  • Trains, schedules, assists in hiring Circulation and Reference Assistant Librarians
  • Maintains circulation records and statistics, provides Library Director with appropriate files. Includes: Sierra, Serials, and Interlibrary Loan
  • Oversees the Serials assistant librarian in processing, weeding and acquisitions of subscription based serials
  • Stays current on copyright compliance and best practice

Administrative Responsibilities:

  • Serves as work-study student supervisor. Manages the work-study budget. Hires, trains, schedules, and mentors our work-study students. Opportunity to create a training program and work closely with our talented students.
  • Manages billing for acquisitions and subscriptions services. Coordinates with the Business Office, the Library Director and cataloging and acquisitions assistant librarians.
  • Orders and maintains inventory of office supplies and equipment

Other:

  • Participates in collection development for one or more academic disciplines, as assigned
  • Updates Library webpage in collaboration with other staff, as assigned
  • May assist in reference services
  • Creates course specific LibGuides, as assigned
  • May teach library instruction classes
  • Special projects, as assigned by Library Director
  • Flexible schedule to include night or weekend shifts, as needed

Qualifications

Required:

  • BA/BS
  • 2-3 years’ experience working in circulation at a library
  • Excellent interpersonal skills, supervisory skills, customer service skills, and proactive service attitude
  • Ability to collaborate with others and work well in a team environment
  • Excellent time management and ability to multitask
  • Proficiency with Microsoft Office Suite

Preferred:

  • Academic Library Experience
  • Familiarity with Sierra ILS
  • Experience with content management systems (ex: Springshare, Moodle, Blackboard etc.)

Working Conditions: Duties require extended periods of standing, walking, sitting, and talking or hearing. Duties require occasional periods of climbing or balancing, pulling/pushing items, lifting/carrying items, keyboarding, reaching with hands and arms, stooping, kneeling, crouching, or crawling. Should be able to lift up to 25 pounds. Vision requirements include close vision and ability to adjust focus. Must be able to transport oneself to off-campus work-related meetings, and workshops.

Academic Positions