Acquisitions Library Specialist, Southern New Hampshire University, Manchester, NH
Posted March 13, 2017
Southern New Hampshire University’s traditional campus is seeking an Acquisitions Library Specialist. The Library Specialist (Acquisitions) orders, receives, approves and maintains payment records for all books, ebooks, serials standing orders, print and electronic periodicals, RUSH and priority materials, physical media and other library material purchases for the Shapiro Library to help support the university curriculum and faculty research. This position works closely with vendors/publishers to initiate orders, receive materials, and follow-up on problems. This position works with the Technical Services Librarian to monitor and spend a substantial materials budget utilizing the University financial database system, the library’s integrated library system (ILS) and other software programs.
Essential duties and responsibilities of this position include the following:
- Works extensively with the acquisitions module of an online integrated library system by transmitting electronic orders to vendors and receiving electronic invoices, tracking orders and budget information and assisting with the annual Acquisitions module fiscal close
- Works closely with vendors and publishers as well as faculty, staff and students to initiate orders, receive materials, and follow-up on problems
- Manages the use of a department credit card account for purchasing various library items, primarily for the ordering and processing of the large volume of RUSH and priority materials purchased to help fulfill interlibrary loan and off-campus library services requests
- Works closely with the Technical Services Librarian in managing the acquisition, receipt, claiming and maintenance of all print newspapers, magazines, journals, and microforms in the library collection. In addition, this position assists with the maintenance of individual, electronic journal subscriptions. This position maintains the order, check-in and holdings records of the integrated library system’s Acquisitions module for active print periodicals subscriptions and generates regular statistical reports (monthly) and as needed
- Records daily statistics and prepares monthly and annual reports. Maintains vendor file, master file of titles on standing order, and current lists of cross files. Organizes file copies of open and closed purchase orders, invoice copies, and correspondence
- Provides training to a part-time library assistant and assists with the supervision of the part-time position. Provides occasional supervision to student workers
- Assists the Electronic Resources Librarian with special projects and the compilation of use statistics as necessary
- Acts as occasional back-up for opening the Library (Monday – Friday schedule) and supervises the Circulation Desk until Circulation staff arrives
- Attends appropriate meetings, classes, etc. to extend knowledge of position and general library functions. Assists colleagues and patrons and performs general library functions as required
Minimum Qualifications:
- 2+ years of experience
- Bachelor’s degree
- This position requires accuracy and attention to detail as well as excellent oral and written communication skills.
- Must exercise judgment and critical thinking in order to deal with problems and emergencies as they occur
Preferred Qualifications:
- Experience working with an integrated library system (Innovative Interfaces Millennium preferred)
- Experience working with vendors / outside organizations
- Data entry / record management experience
Work Hours:
Typically Monday through Friday, 8:00am to 4:30pm with flexibility to meet business demands as needed.
A background check is required for employment. Please submit a cover letter, in addition to your resume, with your application.
Apply online: