Communications Dean’s Fellow, Simmons College, Boston, MA

Start Date: ASAP

General Administrative Duties

Assist the Administrative Assistant II and Interim Operations Manager, with any and all administrative duties as they may arise.  

Triage requests from students, faculty and external parties and relay to the Administrative Assistant II and Interim Operations Manager.

The Dean’s Fellow will be supervised by the Administrative Assistant II and Interim Operations Manager, but in addition will have responsibilities for the following tasks and projects:

 Ongoing Departmental Projects

• Internship Program: Maintain database and tracking system for Communications-related internship opportunities.  Assists Internship Coordinator with editing and distributing necessary materials.
• Program Promotion: Develop a departmental Social Media Strategy and implement: maintain social media presence including departmental Facebook, Twitter, YouTube Channel, etc., as well as links to departmental events and course trailers. These channels currently exist, but need to be kept current. 
• CommNotes: Produce bi-weekly Department of Communications newsletter to 400 + current student population. Our departmental newsletter, CommNotes updates students on events around the college and in the department, internship and job opportunities, faculty and student achievements, etc. The template for this exists and the Dean’s Fellow would be charged with content development and distribution. 
• Alumnae Communications and Database: Maintain and update existing database (designed and previously updated by the former Lab Manager) and alumnae communications, especially regarding developments and opportunities related to the launch of the new on-line MSC.
  
• Event planning: Serve as event planner/point of contact for spring departmental events including book signing for Kristin Scott, and Lambda Pi Eta, National Communications Honors Society Induction. 
• CommWorks. [CommWorks has been under the purview of the Assistant Lab Manager for the last 8 years.] The event planning for this event is a labor intensive effort that includes working closely with the faculty coordinator and student designer, and the entire department  to oversee all aspects of the event, including:
  • supervise students,
  • collect, organize, and hang work,
  • support student effort to create collateral materials to advertise event,
  • outreach to larger Simmons community and alumane,
  • arrange food
  • arrange for work to be removed
  • create work labels
  • oversee and organize awards ceremony, etc.
  • prepare labs in kiosk style for media viewing
• Department Portfolio Website
  • Responsible for maintaining and updating Department of Communications Website, including program and concentration pages.
  • Works closely with faculty to update design and information architecture in conjunction with Webmaster to redeploy the WordPress based Communications Portfolio site (which has been off line since the recent web redesign)
  • Organize and support faculty, and accumulate, upload and update student work for portfolio site.
  • Manage Google Drive folders for student work

 Please contact Ellen Grabiner at [email protected] if you are interested.