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Acquisitions Library Assistant, Memorial Hall Library, Andover, MA

Posted November 4, 2016

Memorial Hall Library is hiring a Library Assistant III – Acquisitions. If you are interested, please apply at https://aps1.tedk12.com/hire/Index.aspx.​ The deadline is November 14, 2016.

DEFINITION Under the general supervision of the Assistant Director for Technical Services and Circulation, manage the Library’s materials acquisition operation, involving the ordering, receiving, invoicing, processing and preparation for cataloging of library materials, and the utilization of computerized information and inventory systems. Perform other activities following established methods and procedures.

ESSENTIAL FUNCTIONS

  • Under the direction of the Assistant Director for Technical Services and Circulation, manage acquisitions work flow.
  • Requisition library materials through vendor online purchasing and inventory systems or directly from publishers; manage the purchase of standing order collections. Upload data pertaining to local copy of acquisitions to the MVLC database.
  • Receive and check library materials from suppliers. Match order to invoices and identify and resolve discrepancies with orders; check on back-orders. Initiate data entry on standing orders and route materials for cataloging and processing. Track purchases. Liaison with vendors about problems and billing discrepancies.
  • Manage the Library’s materials acquisition budget database.
  • Train and direct the work of library assistants, aides, and volunteers performing processing functions.
  • Maintain the computerized invoice tracking system. Monitor vendor online records of charges and resolve discrepancies as required.
  • Assist in cataloging and processing of library materials. Barcode books and search computer online catalog for correctness of matching record.
  • Catalog popular paperbacks.
  • Assist the Administrative Assistant in collating and preparing invoices for entry into MUNIS. Maintain accurate and up-to-date filing system for invoices. Work with the Administrative Assistant to inventory and order processing supplies insuring compliance with the Town’s purchasing policies regarding contract pricing.

OTHER DUTIES Prepare monthly, semi-annual and annual reports of acquisition for the Library Director and staff.

  • Serve the public in person and on the telephone using the library’s integrated library system (ILS). Process library checkouts, renewals, reserves, and registrations using the computerized circulation system.
  • Complete special projects for the Director and Assistant Directors, including grant management and accounting, memorial gift projects and database design.
  • Participate with the Assistant Directors, the professional staff, and other MVLC librarians in collection development activities and committees.
  • Attend and participate in staff meetings and workshops.
  • Perform related duties as required.

SUPERVISION Apportion the Acquisitions work flow and monitor its completion. Train and direct the work of Library Assistants, aides and volunteers performing processing functions.

PHYSICAL ELEMENTS

  • Standing and lifting of library materials.
  • Regularly uses computer keyboards requiring eye- hand coordination and finger dexterity.

Qualifications
MINIMUM QUALIFICATIONS

  • Skills, Knowledge and Abilities Ability to adapt and apply new technologies as required.
  • Working knowledge of standard library procedures.
  • Extensive knowledge of Library automation systems and MARC tags.
  • Working knowledge of PC technology; detailed knowledge of spreadsheet applications.
  • Ability to work effectively as part of a team.
  • Ability to organize and control the heavy work flow of an unusually busy acquisitions department.
  • Ability to communicate well, both orally and in writing.
  • Ability to perform detailed data entry accurately and with dispatch.
  • Ability to maintain good working business relationships with vendors.
  • Commitment to excellence in customer service.
  • Education and Experience Duties require Bachelor’s degree; basic knowledge of library systems; technical skills in computerized systems; 2-3 years experience in library operations with a focus on technical processing; or any equivalent combination of education and experience.

Salary
Full Time: $53,772 – $68,477
Closing Date
November 14, 2016
How to Apply
Apply through the Town of Andover: https://aps1.tedk12.com/hire/Index.aspx

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